AG 2003 06 16 - Laserfiche WebLink

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The Nutrition Program Cj~ordinator or a person designated by the Purchaser will examine one meal selectejd at random from meals supplied by the Caterer each day. This examination will include measurement of component weights, as well as visual examination for color an~ appearance and a taste testing for texture, flavor and absence of flavor defectS. In addition, the Purchaser shall have the option of periodically drawing random samples for more detailed analysis by a recognized laboratory and/or may requested documentation from the Caterer testifying to the quality of food products used. The Caterer warrants that ijhe meals delivered under this Agreement will be wholesome and suitable for human conjsumption. The Purchaser shall not be obligated to accept or pay for any food items tha _Jare spoiled, damaged, unwholesome or not delivered in time for serving as specified. The Caterer shall bill the ~urchaser each calendar month for meals provided. After verification of proper billing the Purchaser shall pay such billing within fifteen (15) days of the receipt of the invoice Bills presented to the Pur~aser by the Caterer must include the following information: 1) a daily accounting of tl~.' number of meals delivered to each site and the original signed copy of each delivery ticket organized by site and consecutive day;, 2) the total number of meals deliveredJ 3) the total cost for meals delivered excluding tax; 4) tax figured on this amount; 5) tie amount of the total billing. The Caterer shall maintain!full and accurate sales records of purchases and billings made in connection with tl'{is Program. Caterer will prepare and furnish any and all reports of other documentalion requested by the Purchaser. All such records, reports and documentation shall be{.' kept on file for five (5) years after the last date covered by this agreement. Authorized ~representatives of the Purchaser, North Carolina Division of Aging and United States Ddl3artment of Health and Human Services shall have access to all Caterer's records fo~ audit and review at a reasonable time and place with advance notice to the Caterer. The use of USDA cash res(:{urces at the level instructed by the North Carolina Division of Aging for FY 2004 musi be assured by the Caterer. Detailed records must be maintained on USDA cash Iresources by Caterer. These records must also provide documentation to the Progri~m that the cost per meal includes raw food purchases of U.S. Grown or produced foo~ equivalent to the current USDA rate. Should USDA Commodity/b.~nus foods become available, purchaser will negotiate with Caterer in usir~g foods accoitding to state regulations. This agreement will be made a part of the food contract by a,~ attached amendment. The Caterer represents it ha4 or will secure at its own expense, all personnel required to perform the services describ+d in this Agreement. t 6 E:-/"./.'