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File Layout for Submission of Debts from CLAIMANT AGENCY to <br /> CLEARINGHOUSE: <br /> <br />Positions Data Length Explanation <br /> <br />001 - 009 SSN 9 Numeric <br />010 - 019 First Name 10 Alpha <br />020 - 020 Middle Initial 1 Alpha or blank <br />021 - 035 Last Name 15 Alpha <br />036 - 060 Street Address 25 <br />061 - 071 City 11 <br />072 - 073 State 2 <br />074 - 078 Zip Code 5 <br />079 - 085 Debt Amount 7 Currency <br />086 - 089 ,Agency Code 4 <br />090 - 095 Debt Expiration Date 6 (yyyYMM) <br />096 - 103 Debt Compliance Date 8 (MMDDYYYY) <br />104 - 128 Debt AccounrNumber 25 <br />129 - 136 Debt Unique Key 8 <br /> <br />Formats: <br />1) Numeric: All digits, 0-9 <br />2)-Alpha: Alphabetic characters A-Z, hyphen or blank <br />3) Currency: All digits, 0-9, no commas or decimal points. Ex $1,265.48 would <br /> be 0126548 <br />4) YYYYMM:'Year, Month. All digits, 0-9. Ex. 200109 is for September 2001 <br />5) IVIMDDYYYY: Month, Year. Ex. 09302001 is for September 30, 2001 <br /> <br />Notes: <br />1) Debt Amount: current debt amount owed. If a payment has been made to the entity <br /> this will be the new debt amount, not the amount of the payment made directly to <br /> entity. Debt must be $50.00 or more to be processed. Debts cannot be combined to <br /> satisfy $50.00 requirement. Each debt stands alone in the $50.00 minimum for <br /> submission, although entities can combine debts under a single SSN. <br />2) Agency Code: assigned identifier to Entity/Agency (to be assigned by <br /> NCACC/NCLM) <br />3) Debt Expiration Date: date debt is no longer valid for submission. Debt will be <br /> reduced to $0.00 but data remains in the database system <br />4) Debt Compliance Date: date that the Entity/Agency determines that the debtor has <br /> received all notices and' opportunities and therefore releases the debt for submission <br /> into the Setoff Debt Clearinghouse system <br />5) Debt Account Number: Optional, for use with Entity/Agency Accountin~d~Billing <br /> system to track account numbers with individuals' debt(s) <br />6) Debt Unique Key: it is mandatory that each entity's debt under the same SSN be <br /> unique. This field requires a different value than entity's other debts under this <br /> particular SSN, even though .the Debt Amounts, Debt Dates and Debt Account <br /> Numbers are different. The Entity/Agency determines whether to use a date, account <br /> number or special code. Examples: <br /> ~-- 3 AddendumA- 8 <br /> <br />I <br />I <br />I <br />I <br /> <br /> <br />