AG 2002 06 17 (Regular) - Laserfiche WebLink

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June 3, 2002 Page 367 UPON MOTION of Vice Chairman Carruth, seconded by Commissioner Fennel and unanimously carried, the Board approved the following Change Order requests with Matthews Construction Company. COR #33R1 Earthwork - Correct stormwater design $5,513.00 'COR #44 DEDUCT - Arena floor electrical boxes $6,166.00 COR #47 DEDUCT - delete electrical conduit $2,494.00 Nominations for the Centralina Youth Council There was brief discussion concerning nominations to the Centralina Youth Council as deferred at the May 20=~ meeting. Nominations are to be submitted at a later date. Presentation on the Expo Food Service Chairman Freeman recessed the meeting at 8:45 p.m. for the Board to walk to the Commissioners' Meeting Room. Chairman Freeman reconvened the meeting at 8:50 p.m. in the Commissioners' Meeting Room. Mr. Clifton reported that the Board had heard a proposal in April by the Compass Group to provide food and beverage service at the Expo. As instructed by the Board, the company's attorney is currently working with the County Attorney in drafting a service contract. At the time of the presentation by Compass, Mr. Joe Phelps had been a consultant with the 'Compass Group. However, Mr. Phelps is no longer associated with Compass and is making a proposal for his company to provide the food and beverage service. Mr. Doug Stafford of Lowes Motor Speedway spoke in support of Mr. Joe Phelps. He stated Mr. Phelps has a long history in .the hospitality industry, including a number of years at Lowes Motor Speedway. Mr.. Joe Phelps, co-partner of Carolina Food Systems, presented a proposal to provide food and beverage service at the Expo, including concessions and catering operations. He outlined plans to do on-site catering for events of less than 250 people and to use local caterers for groups larger than 250. Also, Mr. Phelps reviewed a five-year pro forma for the Arena and Events Center, including concession sales, catering sales, catering commissions, production costs (food product and paper), payroll expenses, other operating expenses and a management fee of $72,000.00 per year for the five-year period. He stated he has the experience, commitment and financing for the food service project and is, ready to start now to work with the contractors to insure the proper design of the kitchen and concession stands. Mr. Joe Vagnone, advisor to Mr. Phelps, commented on the use of various caterers to provide food service at th~ Expo. He stated in his opinion the caterers would bring additional functions to the facility and expand utilization of the facility. There was discussion regarding the proposal by Mr. Phelps, the purchase of kitchen equipment, the use of local caterers and potential uses of the facility. Commissioner Fennel proposed that the Board move forward with the proposal by Mr. Phelps. UPON MOTION of Commissioner Privette, seconded by Vice Chairman Carruth and unanimously carried, the Board agreed to place the food service proposals on the Agenda for J~ne 10, 2002, in order for the Board to have time to compare the proposals by the Compass Group and Carolina Food Systems. The Board by consensus agreed for work to proceed on the development of a contract with Mr. Phelps for the Board's consideration. This is to be done concurrently with the drafting of a proposed contract with the Compass Group. Recess of Meetin~ There being no further business to come before the Board, Chairman Freeman recessed the meeting at 10:00 p.m. until 6:00 p.m. on Monday, June 10, 2002, in the Multipurpose Room. Clerk to the Board