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Cabarms County URP03 Application A minimum of three approved contractors will be invited to bid on each job, and the lowest responsive and responsible bidder will be selected for the contract. "Responsive and responsible" means the contractor (1) is deemed able to complete the work in a timely fashion, and (2) that the bid is within 15% (in either direction) of the County's cost estimate. What are the steps in the process, from application to completion? Now that you have the information about how to qualify for Cabarrus County's URP03, what work can be done, and who will do it, let's go through all the major steps in the process: 1. Completing an Application form: Homeowners who wish to apply for assistance should contact Lynn Roberts, Administrative Assistant at 704-920-2192. Proof of ownership and income will be required. Deeds, tax returns, and social security verification will be the types of sources used to verify ownership and income. Those who have applied for housing assistance from the County in the past will not automatically be reconsidered. A new application must be submitted. 2. Preliminary inspection: The County's Planner will visit the homes of potential grant recipients to determine the need and feasibility of repairs/modifications. 3. Screening Applicants: Applications will be evaluated and selected by the County based on the priority system outlined on page 2..Household income will be verified for program purposes only (information will be kept confidential). Ownership of property will be verified along with other rating factors. From this review, twenty one applicants will be selected to receive work. Alternates will be selected as needed. 4. Applicant interviews: Approved applicants will be provided detailed information on assistance, program repair/modification standards and the contracting procedures associated with their project at this informational interview. 5. Work write-up: The County's Planner will visit the home again for a more thorough inspection. All parts of the home must be made accessible for inspection, including the attic and crawlspace, if any. The owner should report any known problems such as electrical short circuits, blinking lights', roof leaks and the like. The Planner will prepare complete and detailed work specifications (known as the "work write-up"). A final cost estimate will also be prepared by the Planner and held in confidence until bidding is completed. 6. Formal agreement: After approval of the work write-up, the homeowner will sign a formal agreement that will explain and govern the repair/modification process. This agreement will define the roles of the parties involved throughout the process. 7. Bidding: The Work write-up and bid documents will be mailed to a minimum of three contractors on the Approved Contractor's Registry who will be given one week in which to inspect the property and prepare bid proposals. The names of the invited contractors will be supplied to the homeowner on request. Each will need access to those areas of the house, in which work is to be performed, in order to prepare a bid. A bid opening will be conducted at the Community Development Office at a specified date and time, with all bidders and the homeowner invited to attend. 8. Contractor Selection: Within 24 hours of the bid opening, after review of bid breakdowns and timing factors, the winning bidder will be selected. All bidders and the homeowner will be notified of(l) the selection, (2) the amount, (3) the amount of