AG 2002 10 21 (Regular) - Laserfiche WebLink

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Memo To-" From: Date: Re: Cabarrus County Commissioners Jean F Kennedy, ITS Director Cathy Cole, GIS Manager Dawn McHale, Tax Administrator Captain Phillip Patterson, Deputy Sheriff 10/14/02 Approval of allocation of E-911 funds for Parcel Address Verification Request of BOC: Authorize spending of E-911 funds for parcel address verification and authorize the reallocation of existing budget to fund a parcel rectification project. Authorize the County Manager to sign the service contracts and amend these contracts per instruction from legal counsel. Purpose: Creation of a single property address database that can be accessed by GIS, Tax Administration, E-911, Elections, Parks and Recreation, and Public Safety. Currently, address database are maintained independently by each department, with none adequate to meet the needs of all departments collectively. County departments in the GIS User Group have worked for a year to devise a plan to implement a single property address database and to keep it maintained in a timely manner. Crucial to this project is the implementation of the final phase of the GIS conversion from ESRI's Librarian product to ArcSDE. A geodatabase model for parcel editing will be implemented and County workflow can be streamlined. Another part of the project is realignment of parcel lines to match our ortho imagery data. Changing the parcel lines in-house would take two years. Contracts (1) Request authorization of a service contract with Mobile Video Services for the purpose of address verification. This company will verify the parcel address, photograph the property and record the X,Y coordinate of the parcel. The company will provide two copies of software for image viewing at no charge. Cabarrus County does not intend to purchase software licenses included on page 24 of the contract. The cost of the project is $2.00 per improved parcel and $1.00 for multiple addresses. It is estimated that the County has 8,500 multiple addresses, approximately 60,000 improved parcels with an additional 5,000 parcels in Rowan County that the Sheriff's office has to maintain for E-911 purposes. Request authorization to use E-911 funds to pay for this project, price not to exceed $138,500. (2) Request use of $20,000 from E-911 funds to rectify the centerline file. The address verification project will require a currant, updated centerline file to locate valid addresses and discrepancies in our data. This service would be performed by England Thims & Miller. (3) Request authorization to reallocate existing budgeted funds to implement a service contract with England Thims & Miller to rectify our parcel lines based on ortho imagery data. The parcel lines · Page I