AG 2001 03 26 - Laserfiche WebLink

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periodically drawing random samples for more detailed analysis by a recognized laboratory and/or may requested documentation from the Caterer testifying to the quality of food products used. The Caterer warrants that the meals delivered under this Agreement will be wholesome and suitable for human consumption. The Purchaser shall not be obligated to accept or pay for any food items that are spoiled, damaged, unwholesome or not delivered in time for serving as specified in Item 8 and 9 above. The Caterer shall bill the Purchaser each calendar month for meals provided. After verification of proper billing, the Purchaser shall pay such billing within fifteen (15) days of the receipt of the invoice. Bills presented to the Purchaser by the Caterer must include the following information: 1) a daily accounting of the number of meals delivered to each site and the original signed copy of each delivery ticket organized by site and consecutive day; 2) the total number of meals delivered; 3) the total cost for meals delivered excluding tax; 4) tax figured on this amount; 5) the amount of the total billing. The Caterer shall maintain full and accurate sales records of purchases and billings made in connection with this Program. Caterer will prepare and furnish any and all reports of other documentation requested by the Purchaser. All such records reports and documentation shall be kept on file for five (5) years after the last date covered by this agreement. Authorized representatives of the Purchaser, North Carolina Division of Aging and United States Department of Health and Human Services shall have access to all Caterer's records for audit and review at a reasonable time and place with advance notice to the Caterer. The use of USDA cash resources at the level instructed by the North Carolina Division of Aging for FY 2002 must be assured by the Caterer. Detailed records must be maintained on USDA cash resources by Caterer. These records must also provide documentation to the Program that the cost per meal includes raw food purchases of U.S. Grown or produced food equivalent to the current USDA rate. Should USDA Commodity/bonus foods become available, purchaser will negotiate with Caterer in using foods according to state regulations. This agreement will be made a part of the food contract by an attached amendment. The Caterer represents it has or will secure at its own expense, all personnel required to perform the services described in this Agreement. The Caterer must assure that a qualified person is in charge of meal preparation and delivery, who can be contacted at any time during normal business hours (8:00am - 5:00pm). The name and title of that individual and the name and title of alternate persons must be provided to the Purchaser.