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AG 2001 03 26
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AG 2001 03 26
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Last modified
3/25/2002 4:51:10 PM
Creation date
11/27/2017 11:45:14 AM
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Template:
Meeting Minutes
Doc Type
Agenda
Meeting Minutes - Date
3/26/2001
Board
Board of Commissioners
Meeting Type
Regular
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periodically drawing random samples for more detailed analysis by a recognized <br />laboratory and/or may requested documentation from the Caterer testifying to the <br />quality of food products used. <br /> <br />The Caterer warrants that the meals delivered under this Agreement will be wholesome <br />and suitable for human consumption. The Purchaser shall not be obligated to accept or <br />pay for any food items that are spoiled, damaged, unwholesome or not delivered in time <br />for serving as specified in Item 8 and 9 above. <br /> <br />The Caterer shall bill the Purchaser each calendar month for meals provided. After <br />verification of proper billing, the Purchaser shall pay such billing within fifteen (15) days <br />of the receipt of the invoice. <br /> <br />Bills presented to the Purchaser by the Caterer must include the following information: <br />1) a daily accounting of the number of meals delivered to each site and the original <br />signed copy of each delivery ticket organized by site and consecutive day; 2) the total <br />number of meals delivered; 3) the total cost for meals delivered excluding tax; 4) tax <br />figured on this amount; 5) the amount of the total billing. <br /> <br />The Caterer shall maintain full and accurate sales records of purchases and billings <br />made in connection with this Program. Caterer will prepare and furnish any and all <br />reports of other documentation requested by the Purchaser. All such records reports <br />and documentation shall be kept on file for five (5) years after the last date covered by <br />this agreement. Authorized representatives of the Purchaser, North Carolina Division of <br />Aging and United States Department of Health and Human Services shall have access <br />to all Caterer's records for audit and review at a reasonable time and place with <br />advance notice to the Caterer. <br /> <br />The use of USDA cash resources at the level instructed by the North Carolina Division <br />of Aging for FY 2002 must be assured by the Caterer. Detailed records must be <br />maintained on USDA cash resources by Caterer. These records must also provide <br />documentation to the Program that the cost per meal includes raw food purchases of <br />U.S. Grown or produced food equivalent to the current USDA rate. <br /> <br />Should USDA Commodity/bonus foods become available, purchaser will negotiate with <br />Caterer in using foods according to state regulations. This agreement will be made a <br />part of the food contract by an attached amendment. <br /> <br />The Caterer represents it has or will secure at its own expense, all personnel required <br />to perform the services described in this Agreement. <br /> <br />The Caterer must assure that a qualified person is in charge of meal preparation and <br />delivery, who can be contacted at any time during normal business hours (8:00am - <br />5:00pm). The name and title of that individual and the name and title of alternate <br />persons must be provided to the Purchaser. <br /> <br /> <br />
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