AG 2001 05 21 - Laserfiche WebLink

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DATA PROCESSING AND OTHER ELECTRONIC AND MACHINE READABLE RECORDS. Many paper records are being eliminated when the information they provide has been placed on magnetic tapes, disks, or other data processing media. In these cases, the information on the data processing medium should be retained for the length of time specified in this schedule. For more information on the retention and disposition of records in machine readable form, see Electronic Mail as a Public Record in North Carolina, page xii. CHANGING THE SCHEDULF-, You may request an addition, deletion, or change in a retention period by completing and sending Form RC-3C to the Division of Archives and History (copy of form included on page 66). See the instructions on the form for more information. EARLY DISPOSAL OR DISPOSAL OF UNSCHEDULED RECORDS. Custodians desiring to dispose of records earlier than specified in this schedule, or to dispose of records not listed in the schedule, may use Form RSB-RC5 to obtain the concurrence of the Department of Cultural Resources (copy of form included on page 67 or available on the Internet). Permission must also be obtained from the agencies governing body, and included in its minutes. PERMANENT RECORDS. Records scheduled for permanent preservation, even after being microfilmed, may not be destroyed without specific written permission of th~_ Department of Cultural Resources. PROTECTING PUBLIC RECORDS. Public records are public property. They shouldremain in the care of thc governmental agency in which they were created or collected in the course of public business. Public records should be disposed of only when, and as specified, in this records schedule. ASSISTANCE WITH INTERPRETATION & APPLICATION OF THE PROVISIONS OF THIS SCHEDULE. The Government Records Branch provides assistance to agencies with records management issues, including the use of the retention and disposition schedules. Four records analysts are available to assist by telephone or e-mail. Analysts make site visits to agency offices, as needed. Two regional offices have been established in addition to the main office in Raleigh. The Raleigh Office can be reached at (919) 733-3540. The Western Office, based in Asheville, can be reached at (828) 274-6739. The Eastern Office, based in Greenville, can be reached at (252) 830-6580.