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149
<br />
<br />DRAFT
<br />
<br /> There was lengthy discussion regarding the Exposition Park bid,
<br />including the following: (I} accuracy of the clock; (2) the rejection of the
<br />Beers bids; (3) the timely submittal of bids by other companies; (4) the
<br />potential cost to the taxpayers of Cabarrus County; (5) the issue of fairness
<br />for all persons participating in the bid process; (6) the need to do what
<br />would be in the best interest of the County; and (7) the restrictions placed
<br />on the County by the bid procedures set forth in the North Carolina General
<br />Statutes.
<br />
<br /> Mr. Mike Mueller with Welliver-McGuire, the low bidder for General
<br />Construction (Multi-prime Contract) and the Single-Prime Contract (assuming
<br />alternate bids are accepted), stated in his opinion the Board should not
<br />reject the Exposition Park bids as other companies had spent a lot of time
<br />and money in preparing a bid. According to Mr. Mueller, it is normal
<br />procedure for bidders to check the clock in the bid opening room upon arrival
<br />at the site.
<br />
<br /> Mr. Clifton add~essed the time frame for completion of the Exposition
<br />Park project and proposed an increase in the current penalty and reward
<br />clause from $1,000.00 per day to $3,000.00 per day. This would increase the
<br />penalty clause to $3,000.00 per day for completion after August 15, 2002
<br />(until August 31, 2002) and increase the r~ward clause to $3,000.00 per day
<br />for completion prior to August 15, 2002. The penalty for completion after
<br />August 31, 2002 would remain at $5,000.00 per day.
<br />
<br /> UPON MOTION of Chairman Fennel, seconded by Commissioner Suggs and
<br />unanimously carried, the Board voted to reject all bids for the Cabarrus
<br />County Exposition Park and to re-bid the project; and for the Board to
<br />recon~ene on Monday, August 6, 2001, at 6:30 p.m. to consider the bid award.
<br />Further, the Board revised the bid specifications to increase the penalty for
<br />completion after August 15, 2002 (until August 31, 2002) from $1,000.00 per
<br />day to $3,000.00 per day and to increase the reward for completion prior to
<br />August 15, 2002 from $1,000.00 per day to $3,000.00 per day.
<br />
<br /> Mr. Clifton asked the Board to proceed with the adoption of the budget
<br />amenc~ents and Capital Project Ordinance for the Exposition Park.
<br />
<br /> UPON ~{OTION of Chairman Fennel, seconded by Vice Chairman Carruth and
<br />unanimously carried, the Board 'adopted the following budget amendments and
<br />Capital Project Ordinance for the Exposition Park.
<br />
<br /> BUDGET REVISION/AMENDMENT REQUEST
<br />DEPARTMENT OF Finance
<br />AMOUNT: $ 117,564.82
<br />TYPE OF ABJUSTMENT: Supplemental Request
<br />PURPOSE OF REQUEST: Carry forward actual FY 2001 funds prior to setting up
<br />the Expo Capital Projects Funds. (Carry forward amounts were estimated during
<br />the FY 2002 budget process.)
<br />
<br />Account No. Approved Budget Increase Decrease Revised Budget
<br />00191920-9155-0159 $ 50,000.00 $ 23,735.95 $ 73,735.95
<br />Consultants
<br />00191920-9165-0159 $120,000.00 $ 82,980.17 $202,980.17
<br />Architects
<br />00191920-9161-0159 $ 45,000.00 $ 10,84~.70 $ 55,848.70
<br />Engineers
<br />00161710-6901 $22,084,761.82 $ 117,564.82 $22,202,326.64
<br />
<br />Fund Balance Appropriated
<br />
<br /> BUDGET REVISION/AMENDMENT REQUEST
<br />DEPARTMENT OF Finance
<br />AMOUNT: $ 9,332,564.82
<br />TYPE OF ADJUSTMENT: Supplemental' Request
<br />PURPOSE OF REQUEST: TO delete the General Fund revenue and expense budgets
<br />for the Expo Center. The Expo Center will be accounted for in a Capital
<br />Projects Fund.
<br />
<br />00191920-9155-0159
<br />
<br />Present Revised
<br />Approved Budget Increase Decrease ~
<br />$ 73,735.95 $ 73,735.95 $ 0.00
<br />
<br />
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