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Subject: <br /> <br />Purpose: <br /> <br />Policy: <br /> <br />Exceptions to Normal Purchasing Procedures <br /> <br />To establish procedures for purchasing exceptional items or services that <br />are impractical to purchase using normal procedures. <br /> <br />A purchase order should be issued for any purchase with an aggregate <br />value of $500 or more with the exception of the following list: <br /> <br />· / Advertising <br />," Airline Tickets <br />," Contract General Office Supplies <br />~" Copy Machine Maintenance <br />· / Dues and Subscriptions <br />v' Equipment Rental <br />,/ Food/Concession Items <br />,/ Gasoline and Diesel Fuel <br />,/ Health and Medical Supplies <br />~' Insurance <br />,/ Maintenance and Repair (unforeseen or contracted) <br />,/ Postage <br />,/ Professional Services (not including Architectural, Engineering and <br /> Surveying services) <br />,/ Purchases from State Labs by Cabarrus Health Alliance <br />· / Revolving Accounts - with approval of Finance Director <br />~' Social Services - General Assistance and Public Assistance <br />,/ Tires <br />v' Travel and Meetings <br />,/ Uniform Rental <br />,/ Utilities <br /> <br />A purchase order may be issued for the above items if the department has <br />a need for tracking historical data, or the vendor requires a written order <br />document. If a purchase order is requested for an item or service that <br />requires a contract, a copy of the completed contract should be attached to <br />the purchase requisition. <br /> <br />Although purchase orders are not required for items listed, it is the <br />responsibility of the department head to be prudent and economical in <br />making these purchases. <br /> <br /> <br />