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PROCEDURES FOR ESTABLISHING A TRUST <br />FUND ACCOUNT AT N. C. STATE UNIV£1~IT~' <br />FOR PAYROLLING COUNTY PERSONNEL <br /> <br />Request received from county expressing the interest in payrolling from s~ate level, <br />here~g~er refened to as the "send-[n" process. <br /> <br />o <br /> <br />District Extension Director will meet' with County Extension Director and staff to <br />explain procedure, to include items outlined in the letter from Extension Personnel <br />Office regarding "Decisions on Employee Benefits When County Funds Adminislered <br />Through NCSU." <br /> <br />4 <br /> <br />District Extension Director will meet with County Extension Director and County <br />Manager and appropriate people to explain procedures as ou~!in~ in the Memorandum <br />of Agreement. <br /> <br />County Manager and County Extension Director, and in some eases District Extension <br />Director, will present Memorandum of Agreement to Board of County Commissioaers. <br /> <br />Memorandum of Agreeme. nt will be studied by Board of County Commissioners and <br />decision made regarding their interes~ to participate in the program. <br /> <br />If county elects to participate, the Chair of the Board of County Commissioners will <br />sign three copies of Memorandum of Agreement. The County Finance Officer will <br />complete and sign the S~ate Treasurer's Electronic Payment System (STEPS) <br />authorization form. The effective date of the "send-in" will be at leastiwo months <br />following ~he date the county signs the Memorandum of Agreement. <br /> <br />The three signed Memorandum of Agreement's and the STEPS form will be sent :o the <br />District Extension Director's office. The Dist~kt Extension Director will notify the <br />E~ension Personnel Payroll Coordinator of the individuals who will be participating <br />in the "send-in" process. ]~ositions will have to be established f0~ emploveespaid 10~6 <br />bY county funds. <br /> <br />A~er. appropriate North Carolina State University signatures are obtained on <br />Memorandum of Agreement, the Business Officer, College of Agriculture and Life <br />Sciences, will be requested to activate a trust fund account through the University <br />Budget Office. <br /> <br />When the University Controller issues approval fo: the ~rust account, two signed copies <br />of the Memorandum of Agreement will be sent to the County Extension Director. The <br />Di~uict Extension D~rector will then process Personnel Actions on all personnel <br />identified in ~e Memorandum o~' Agreement. <br /> <br /> <br />