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NCCES ADMINISTRATIVE HANDBOOK <br /> <br />PROCEDURES <br /> <br />County Send-In Procedures Letter <br /> <br />TO: County Finance Officer <br /> <br />FROM: W'dliam A. Fleming, Director, Personnel Services <br /> <br />SUBJECT: County Send-in Procedures <br /> <br />The purpose of this letter is to familiarize you with the "send- in" payroll process through which county <br />extension salari~ are paid througta the Un/versity. You may be aware that this process was begun to <br />alleviate payroll responsibilities for the Cooperative Extension employees in a given county; therefore, <br />the county does not have to process payroll checks, W-2's, etc. Guilford County originally asked that <br />this option be made available and we now have approximately 57 Counties participating. <br /> <br />1. The signed STEPS form (for electronic funds lxansfer) and the Memorandum of Ag~c-ement <br /> between the County government and the University initiate the process for our office. <br /> <br />2. University payday is the last workday of the month except for December, December's payday is <br /> typically the 20th. A few days prior to payday, my office receives information from the University <br /> Controller's Office which details amounts that will be drafted from participating counties. Thes~ <br /> amounts are double-checked in my office and then reports are faxexl individually to the r~Sl~ctive <br /> counties' finance offices. The amounts and actual date of the draft (the business day before <br /> l~ayday) will be noted on the report. <br /> <br />3. A repor~ is sent to the County Extension Director on the business day following payday that also <br /> itemizes the totals in the faxed report. It is this report that details the amounts per parson. <br /> <br />If you have any concerns or questions, please feel free to contact my office. <br /> <br />WA.F/cd <br /> <br /> <br />