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TO: FROM: DATE: SUBJECT: #IHI £11tlILIII 1 Jims_9_00Cook, Social Services Direc~'or---~/f''' /'{'~ Replacement of Copier I am writing to request that arrangements be made to replace a copy machine that had been transferred by the County to the Clerk of Courts Office and used predominately by Child Support staff of the Department of Social Services and of the Clerk of Courts Office. That copier has wom out, is not now operating, and would cost more than it is worth to fix. The specific request I am making is that we be pemfitted to purchase, at a cost of approximately $6,000 from the existing Department of Social Services equipment budget, a new copier as a replacement, and that the Board of Commissioners authorize the transfer of this copier to the Clerk of Courts Office. The Clerk of Court would continue to provide maintenance and supplies for the copier. Child Support Program staff of the Department are at the Clerk of Courts Office Daily doing work which involves copying orders and other legal documents. They account for 45% of the 7,000 copies per month which have been made on the worn out copier. The Clerk's Child Support Program staffalso use this machine, so that well over half of its use benefits the Child Support Program. The efficiency of our staff in handling our more than 5,000 absent parent cases is impaired if we do not have convenient access to a copier. At this point, the Clerk of Court can not secure funds to replace the worn out copier. The Department could secure federal participation at 66% in half the cost ora replacement copier. I have assessed the possibility of placing an additional leased copier under the County's lease agreement at the Clerk of Courts Office. Administratively, however, this would be a much more difficult approach. We would be faced with the necessity of allocating costs month by month in order to claim federal Child Support Program participation. We must work together closely with the Clerk of Court in the Child Support Program. As Department staffmake large numbers of copies there, the cooperative arrangement we are following makes sense. We simply need to replace this copier. Please advise me of ant information needed. Thank you. cc: Gene Morris Department of Social Services 1303 South Cannon Blvd. Kannapolis, NC 28083 (704)939-1400