AG 1999 01 19 - Laserfiche WebLink

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117 Approval of Cabarrus County Purchasinq and Fixed Asset Policy (Revised) Mr. Blair Bennett, Deputy County Manager for Administration, reviewed proposed revisions to bring the County's Purchasing and Fixed Asset Policy into conformance with recent changes in State law. These changes increased minimum amounts for the award of informal bids, sale of sur~lue personal property and limits of private negotiation and sale. Also, Mr. Bennett asked the Board to consider authorization for staff to automatically amend the County's policy in the event of any future changes by the General Assembly. The Board agreed by consensus that any future Policy revisions necessitated by legislative changes would be brought to the Board for review and approval. UPON MOTION of Commissioner Casper, seconded by Commissioner Privette and unanimously carried, the Board adopted the revised Cabarrus County Purchasing and Fixed Asset Policy. The Policy as adopted by the Board is On file in the Office Of the County Manager and hereby included by reference ae a part of the minutes. Budget Amendment - Solid waete Management Department (Purchase of Ra~i~ and Computer Svetem and Improvements to White Seeds Sta=inq Area at Landfill) Mr. John Day, Deputy County Manager for Operations,-reviewed the request to use White Goods Trust Fund revenues for the following Solid Waste Management Department improvements: purchase radios, improve the white goods staging area at the landfill and purchase a Year 2000 compliant computer system. UPON MOTION of Commissioner Casper, seconded by Commissioner Carpenter and unanimously carried, the Board adopted the following budget amendment for the Solid Waste Management Department improvements. BUDGET REVISION/AMENDMENT REQUEST DEPARTMENT OF SOLID WASTE MANAGEMENT AMOUNT: $48,000 TYPE OF ADJ~3STMENT: Supplemental Request PURPOSE OF REQUEST: Appropriate funds for radios, white goods staging area improvements and computer equipment and software that is Y2K compliant. Present Approved Account NO. Budqet 27064610-6901 56~160.00 Fund Balance Appropriated 27094610-9448 0.00 White Goods Expense Increase Decrease 48,000.00 48,000.00 Revised Budq¢~ 104,160.00 48,000.00 APProval of Purchase Contract for Library Computer Software and BauiDmant (Dvnix Ameritech Library Services - S151.645) Mr. Day and Mr. Tom Dillard, Library Services Director, reviewed the proposal to upgrade the Dynix Ameritech Library Services software and associated hardware for the Cabarrus County Public Library. Notice of intent of awarding the contract to Ameritech Library Services by "piggybacking" a bid awarded previously by Durham County, North Carolina was published in THE INDEPENDENT TRIBUNE on December 11, 1998. UPON MOTION of Commissioner Carpenter, seconded by Commissioner Casper and unanimously carried, the Board approved the purchase contract for software and hardware for the Cabarrus County Public Library in the amount of $151,645.00 to Dynix Ameritech Library Services. This award was made pursuant to N.C.G.S. 143-129 and ~piggybacked" a similar purchase contract awarded by Durham.County earlier this year. Education Goal~ ADM Allocation - Co~i~ipnpr prive~e Commissioner Privette proposed that the Board set a goal to raise the County's School Current Expense allocation based upon the Average Daily Me~ership (;~DM) to the State average of $973.00 per student. According to Conu~issioner Privette, Cabarrus County is the third most economic progressive county in the State but ranks 56=a in the ADM allocation. Commissioner Fennel made a motion to set a goal for the budget for FY 1999-2000 to meet the State average of $973.00 ;tOM allocation per student.