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Urgent Repair Program Post Approval Documentation C. Assistance Policy Because URP98 beneficiaries are not necessarily pre-selected and approved through a public hearing process, it is especially important that URP recipients adopt an assistance policy that thoroughly and clearly identifies criteria for eligibility for assistance, and for prioritizing applicants once they have been determined eligible. This policy should be fair, open and non-discriminatory. In addition, other facts, policies and procedures affecting potential applicants and/or recipients of assistance should be spelled out in your assistance policy. A review of the proposed assistance policy submitted with your application for funding is summarized in the attached Exhibit 1. Please reconsider the items listed and adjust your policy accordingly. If you have questions or concerns relating to the review, please contact your case manager. You are invited, but not required, to submit your revised assistance policy for review by your case manager. If changes or adjustments are made to your assistance policy, and that policy has already been adopted as the official policy for this Project, then present the changes to your governing board for their approval prior to beginning your Project. D. Procurement Policy (For self-contracting organizations only) 1.__ Not applicable. 2. X Your Application for Funding indicated that either some or all the repairs/modifications to be completed under the URP would be performed using volunteer labor and/or your own crew(s). Recipients that are self-contracting must submit a copy of their organizations Procurement Policy that will apply to the URP, to the Agency for review and approval. (Attach) E. Service Area Requirements The Application for funding was approved based partly on your targets for Program assistance by service area and the percentages of Program funding to be spent in each county within the service area. Your required targets (based on your requested amount), broken out by county, are shown in the table below. Service Area (County) Proposed # of Units Program Funds Cabarrus 20 $50,000 TOTAL 20 $50,000 Fo Bonding/Honesty and Fidelity Insurance Coverage Recipients must submit evidence that honesty and fidelity insurance coverage is available in an amount not less than 50% of your URP98 funding allocation. This must be in the form ora letter from the recipient's insurer identifying the policy by number, the amount of coverage, the effective date, the positions covered by the policy, and containing a statement that NCHFA will be notified in writing if the coverage is discontinued or reduced. For self-insured units of government, the acceptable evidence of insurance will be a letter from the unit's chief financial officer or manager, stating that the unit maintains a self-insurance fund in an amount adequate to provide honesty and fidelity coverage equal to 50% of the URP98 allocation. The letter must state that the Recipient will notify the NCHFA in writing if the self-insurance is discontinued or reduced to a level that no longer provides the required 50% coverage. (Attach) Fiscal Year and Audits (Cornpiste) Recipients will be required to submit financial reports as required under any applicable state law. Fiscal yearbegins .j~yy t and ends ,]'uno_ 30 . 2