AG 1999 02 15 - Laserfiche WebLink

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By-laws 5/14/97 Pg. 4 clerk will notify all members in written form in the event of cancellation of a meeting. Meeting notices and agendas are to be mailed in sufficient time for them to have been received by each committee member prior to the meeting date. Special meetings may be called by the Chaimxan or at the request of the majority voting members. The purpose of the meeting shall be stated with no additional agenda items pemfissible. At least 48 hours notice will be given. Section 3 - Ouorums A quorum is the presence of four (4)jurisdictions plus NCDOT. Section 4 - Majority_ Vote A majority vote is required to pass action items presented to the TCC and is defined as the simple majority of the voting members present. Section 5 - Attendance Each member and/or their alternate is expected to attend each meeting. For members not at'tending 3 consecutive meetings, the Chairman will send to the chief elected officer of the jurisdiction of the member in question, a letter indicating the number of absences and requesting reaffirmation or redesignation of the jurisdiction representative. Section 6 - A_,2enda The agenda, at minimum, is a list of considerations for discussion and/or action at a meeting. The items on the agenda originate as carry-over from previous meetings as 'Old Business'. New [rems are placed on the agenda prior to its distribution by any member jurisdiction or by the request of the TCC Chairman as 'New Business'. Additional items may be included on the agenda as long as there is a majority concurrence of the eligible voting members present who are party to the Memorandum of Understanding. Section 7 - Voting Procedures The Chairman or any member may call for a vote on any issue that has been properly seconded and is within the purposes set forth in Article II and provided the issue is on the agenda as outlined in Section 5 of this article. Each eligible member shall have one equal vote, and a majority vote of the members present shall constitute approval of any resolution. The Chairman is permitted to vote but ex-officio members are not. In the absence of any direction from the by-laws the current edition of Robert's Rules of Order will designate procedures governing voting. Members may ask to be excused from voting provided that there is legitimate conflict of interest and the TCC approves the request. Proxy and/or absentee voting is not permitted. Abstentions are not included in the tally of the vote.