AG 1997 04 21 - Laserfiche WebLink

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TO: FROM: DATE: SUBJECT: Frank Clifton, County Manager Jim Cook, Social Services Director 4-3 -97 Human Services Facility I am writing to request that we make every possible effort to meet those expenses associated with the planned county human services facility which can be addressed prior to June 30, from savings in the county's current-year budget. Those expenses include equipment we have planned to buy from current-year budget savings, any necessary costs for construction which exceed the current appropriation for construction, and any purchases and payments we have budgeted for FY98 which could be made before June 30 instead. Among the reasons for doing this is the likelihood of securing federal funding for some of these expenses which may well not be available after June 30. We should move forward with urgency in relation to the purchase of modular office equipment due to the time required for the bid process and delivery. This should be done even if the equipment has to be stored temporarily at the facility or by the vendor. I have had some discussion with Blair Bennett on this matter. He concurred that we should move ahead with purchase of as much of the modular office equipment needed for (at least) the Social Services part of the facility as possible. We have not discussed other potential purchases in any detail as yet. At Social Services, we have been accumulating substantial budget savings throughout the current year and have planned to purchase as much of the modular office equipment needed for the Social Service portion of the facility as possible from savings in the current year's budget. We have anticipated that the total cost for the 128 modular office spaces planned for the Social Services portion of the facility might cost something in the neighborhood of $350,000. At the time we submitted our FY98 county budget request, we were unsure of the amount of FY97 savings we might eventually accumulate, so we included a "plugged" figure of $100,000 to cover that portion of the estimated $350,000 total we felt we might not be able to secure from savings in the FY97 budget. We had planned to report whatever we purchase in FY97 for federal reimbursement. We also projected revenues in relation to the $100,000 budgeted for FY98. Department of Social Services 668 * Ce:':cc:r~: ~iC 2802~ 0668 o '"