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TO: <br />FROM: <br />DATE: <br />SUBJECT: <br /> <br />Frank Clifton, County Manager <br />Jim Cook, Social Services Director <br />4-3 -97 <br />Human Services Facility <br /> <br /> I am writing to request that we make every possible effort to meet those expenses <br />associated with the planned county human services facility which can be addressed prior to <br />June 30, from savings in the county's current-year budget. Those expenses include <br />equipment we have planned to buy from current-year budget savings, any necessary costs <br />for construction which exceed the current appropriation for construction, and any <br />purchases and payments we have budgeted for FY98 which could be made before June 30 <br />instead. Among the reasons for doing this is the likelihood of securing federal funding for <br />some of these expenses which may well not be available after June 30. <br /> <br /> We should move forward with urgency in relation to the purchase of modular <br />office equipment due to the time required for the bid process and delivery. This should be <br />done even if the equipment has to be stored temporarily at the facility or by the vendor. <br /> <br /> I have had some discussion with Blair Bennett on this matter. He concurred that <br />we should move ahead with purchase of as much of the modular office equipment needed <br />for (at least) the Social Services part of the facility as possible. We have not discussed <br />other potential purchases in any detail as yet. <br /> <br /> At Social Services, we have been accumulating substantial budget savings <br />throughout the current year and have planned to purchase as much of the modular office <br />equipment needed for the Social Service portion of the facility as possible from savings in <br />the current year's budget. We have anticipated that the total cost for the 128 modular <br />office spaces planned for the Social Services portion of the facility might cost something in <br />the neighborhood of $350,000. At the time we submitted our FY98 county budget <br />request, we were unsure of the amount of FY97 savings we might eventually accumulate, <br />so we included a "plugged" figure of $100,000 to cover that portion of the estimated <br />$350,000 total we felt we might not be able to secure from savings in the FY97 budget. <br />We had planned to report whatever we purchase in FY97 for federal reimbursement. We <br />also projected revenues in relation to the $100,000 budgeted for FY98. <br /> <br /> Department of Social Services <br /> <br />668 * Ce:':cc:r~: ~iC 2802~ 0668 o '" <br /> <br /> <br />