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Cabarrus County Health Department <br /> <br />7[5 (.)barr'as Avenue W. * P.O. Box J149 · Concord, .V. C. 28026 . 1149 ' .I'CU Co,i; 70 <br /> William b'. Pilkington, [t,.'~dCh Director <br /> October 4, 1994 <br /> <br />MEMO <br /> <br />TO: <br /> <br />Cabarrus County Board of Health <br /> <br />FROM: Frances Taylor, Administrative Assistant <br /> <br />THROUGH: Fred Pilkington, Health Director <br /> <br />SUBJECT: Bid Recommendation for Centralized Digital Dictation <br /> System for Cabarrus County Health Department <br /> <br />On September Il, 1994, Request for Proposals (RFPs) were advertised for <br />a centralized digital dictation system for Cabarrus County Health <br />Department. The system proposals were to include software, hardware, <br />installation, training, warranty and maintenance of the new system, and <br />trade-in of the existing system. Sealed bids were received and opened <br />on September 20, 1994. The following bids were received. <br /> <br />Vendor System 1st year <br /> Bid Maintenance <br /> <br />Digital Analogue Communication <br /> Systems, Inc. (DACS) <br />Tekton, Incorporated <br />Lanier Worldwide, Incorporated <br />Dictaphone Corporation <br /> <br />$31,765.00 $ 5,849.00 <br /> <br /> 44,365.00 (included) <br /> 40,908.00 8,603.00 <br /> 49,313.00 3,452.50 <br /> <br />In the approved FY 94-95 health department budget, $35,000 has been <br />designated for replacement of the existing system and $3,500 for annual <br />maintenance. <br /> <br />Following review of the bids, it has been determined that the low system <br />bid from DACS, Inc., does not meet the minimum required specifications <br />and the remaining three vendors were over the budgeted amount. <br /> <br />In an effort to obtain a system which meets the minimum requirements at <br />the most competitive price, it is recommended that the Board of Health <br />recommend to the county commissioners that all bids be rejected, the bid <br />bonds released, and that a RFP for a centralized digital dictation <br />system be readvertised. <br /> <br />ft <br /> <br /> <br />