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- 1991 Hay 2~, 1991 HEHORA~DUH lair ennett, County Finance Off 'r/ 7 ~Y 1990 County am ~ritinI to conil~ conversations ~e have bad and ~o pro~ide additional info,argon in relation co the t~o reco~endations regarding the Department of Social Services ~hich ~ere contained in the management letter prepared by our audit rim in connection ~ich the ~ 1990 audit. In Reco~endacion No. 1, the audit fi~ indicated that many of ~he Department's DSS-1571 reimbursement reports are filed after the monthly due dace (the 7th ~orking day of the month.) Ic suggested we secure approval ~o extend ~he filing date for ~e DSS-1571 ~eports, of course, cannot be completed until after the County general ledge is run each month. The general ledser is available before the ?th working day of each month. I contacted the State on ~his matter and received the attached letter in response. Essentially, ~hile the due date is the 7th ~orking day, there is no penalty assessed ~hen the DSS-1571 report is submitted by the 20th ~orking day. ~ere is no approval process for submitting ~he DSS-15?I report after the 7th working day. ~e have never failed to submit a DS5-!571 report by the 20th ~ork day. In Reco~endaCion No. 2~ the audi~ fi~ indicated the DSS-1571 reimbursement, reports had no~ bea~ c~pSe~ely reconcliefi co the CounEy general ledger since December 1989 and reco~ended ~his be done monthly. ~is item refers to the payroll section of the D5S-1571 report ~hich ic had been our unders~anding the Finance Office had taken ~esponsibility for reconciling. I~ is my understanding tha~ in response to- this reco~endaCion, the Finance Office has developed a computer program ~hich ~ill pe~ic the monthly reconciliation suggested and thaC this process ~ill continue ~o be done by the Finance Office. or actions are needed on our par~. Please if cc: ~lke Ruffin Oepa~m~nt of ~clal Services I