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The Honorable Bill Simmons, Chairman <br />Page 2 <br />Septet%her 18, 1991 <br /> <br />financial records will help prevent future audit exceptions that <br />could result in paying back federal funds. All in-kind services <br />charged to the projeot must also be fully documented with daily <br />time sheets, properly dated and signed by the employee and his <br />immediate supervisor. <br /> <br />Project cost are reimbursed on a cost-incurred basis. Billing <br />forms (enclosed) are to be used for reimbursement requests. <br />Please duplicate these forms as necessary. Billings should be <br />submitted periodically, but not more frequently than euery thirty <br />(30) days. The original and one copy of each billing should be <br />forwarded to Ms. Kathy White, your regional Recreation <br />Consultant, located in the Winston-Salem Office. Ms. White will <br />review the billings and forward them to us for final review and <br />processing. <br /> <br />I am excited about the potential of this project and look forward <br />to working with you toward completion. Ms. White will be <br />contacting you within six (6) months to inspect and review your <br />progress. Should you have any questions about your project, <br />please feel free to call Ms. White at (919) 896-7007. <br /> <br />Sincerely, <br /> <br />Philip K. McKnelly <br />PKM/TBQ/omc <br />Enclosures <br />cc: Ms. Kathy White <br /> <br /> <br />