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CABARRUS COUNTY Post Office [{OX 707 Concord, North Carolina 28026-0707 MEMORANDUM To: Charles D. HcGinnis / County Manager Date:From: FebruaryF'E' Isenhour,ll, i988Jr' / Zoning Administrator ~-~'~t,~'__ Subject: Disposition of Zoning Records .. The Cabaprus County Zoning Office has recently had many of its documents microfilmed for future use, In accordance with Records and Retention and Disposition Schedule issued by the Division of Archives and History, Department of ~ultural Resourc- es; the authorization procedures states, "records listed in the schedule, may be destroyed after the specified retention periods without further reference to the Secretary, Department of Cultural Resources; however, if the governing body, for Some reason, de- clines blanket approval Of the retention-disposition schedule or fails to enter their approval and a copy of the schedule in gov- erning board minutes, then the authorization of the governing body must be obtained each time records are destroyed. The certifica- tion and authorization must be entered each time in the governing According to the August 16, 1982 minutes of the Cabarrus County Commissioners, Chairman Bonds was authorized to sign the signatnre sheets signifying the Board's approval of the new records reten- tion and disposition schedules for tile Register of Deeds, Tax Supervisor, and Tax Collector as provided by the North Carolina Division of Archives and History. This 1982 meeting did not authorize any other department to be covered under the blanket policy adopted at that time. The Zoning Office would like fo request that the Cabarrus County Board of Commission review tile following request and grant this office permission to destroy the requested files. The Planning and Zoning records section of the disposition schedule states that board of adjustment case file may be destroyed five (S) yea~s..altec resolution of the case. This office bould like to gain permission to ~ostroy all of the case files from.the. 1982 Cabarrus County Board of Adjustment cases. All cases were ~esolved ~n 1982. The schedule also states thai land use permits must be retained permanently on microfilm or hard copy. .The micr~ilm section of Cab.acrus County has completed micro.fi.lming..all land us~ permits from February 1982 throuDh. December 198~; The zoni.n.9 off. ice has.on file a copy of the film of the~e reco.rds apd the. Cabar~us Cou. nf.~ Microfilm Section also has re. rained a 'copy of the.se films. .We would request permission to destroy .the hard copies of the aforementioned zonin~ permits in accordance with the disposition schedule.