BC 1984 11 19 - Laserfiche WebLink

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125 (d) current position title; (e) current salary; (f) date and amount of most recent change in salary; (g) date of most recent promotion, demotion, transfer, suspension, separation, or other change in position classification; and (h) office to which the employee is currently assigned. Section 2. Access to Personnel Records As required by G.S. 153A-98, any person may have access to the information listed in Section 1 of this article for the purpose of inspection, examination, and copying, during the regular business hours, subject only to such rules and regulations for the safekeeping of public records as the commissioners may adopt. Access to such information shall be governed by the following provisions: (a) Ail disclosures of records shall be accounted for by keeping a written record (except for authorized persons processing personnel actions) of the following information: Name of employee; information disclosed; date information was requested; name and address of the person to whom the disclosure is made; purpose for which information is requested. This information must be retained for a period of two years. (b) Upon request, records of disclosure shall be made available to the employee to whom it pertains. (c) An individual examining a personnel record may copy the information; and available photocopying facilities may be provided and the cost may be assessed to the individual. (d) Any person denied access to any record shall have a right to compel compliance with these provisions by application to a court for a writ of mandamus or other appropriate relief. Section 3. Confidential Information Ail information contained in a county employee's personnel file, other than the information listed in Section 1 of this article will be maintained as confidential in accordance with the requirement of G.S. 153A-98 and shall be open to public inspection only in the following instances: (a) The employee or his duly authorized agent may examine all portions of his personnel file, except, (1) letters of reference solicited prior to employment, and (2) information concerning a medical disability, mental or physical, that a prudent physician would not divulge to his patient. (b) A licensed physician designated in writing by the employee may examine the employee's medical record. (c) A county employee having supervisory authority over the employee may examine all material in the employee's personnel file. (d) By order of a court of competent jurisdiction, any person may examine all material in the employee's personnel file. (e) An official of an agency of the State or federal government, or any political subdivision of the State, may inspect any portion of a personnel file when such information is deemed by the County Manager to be necessary and essential to the pursuance of a proper function of the inspecting agency, but no information shall be divulged for the purpose of assisting in a criminal prosecution of the employee or for the purpose of assisting in an investigation of the employee's tax liability. (f) Each individual requesting access to confidential information will be required to submit satisfactory proof of identity. (g) A record shall be made of each disclosure and placed in the employee's file (except disclosures to the employee and the supervisor). Section 4. Records of Former Employees The provisions for access to records apply to former employees as they apply to present employees.