BC 2016 05 02 Work Session - Laserfiche WebLink

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May 2, 2016 (Work Session) Page 2713 site was chosen since it represents 42 percent of the project. She stated a lease agreement back to the Kannapolis City Schools for the Kannapolis Middle School site is needed. She also responded to questions from the Board. Finance - Update of Capital Project and Special Revenue Fund Budgets and Related Project Ordinances Pam Dubois, Senior Deputy County Manager, reported the update of Capital Project and Special Revenue Fund Budgets is the annual process where the Finance Department goes through all the multi -year funds and updates them for any interest earnings or adjustments that are necessary. She advised there are budget revisions to make the necessary adjustments and project ordinances that must be updated to make those adjustments effective. IAM - Construction and Demolition Landfill - Expansion Engineering Contract Kevin Grant, Sustainability Manager, stated the expansion of the Landfill was approved at the Boards' April 18, 2016 meeting. He advised an engineering contract amendment is now available with CDM Smith, Inc., for a total of $119,945.00. He said since the $114,945.00 expansion was not budgeted in FY16, it is requested to use funds from Fund Balance within the Landfill Fund. He requested the Board suspend its Rules of Procedures due to the time constraint of completing the expansion. UPON MOTION of Commissioner Shue, seconded by Vice Chairman Honeycutt and unanimously carried, the Board suspended its Rules of Procedures in order to take action on this item due to time constraints. UPON MOTION of Vice Chairman Honeycutt, seconded by Commissioner Shue and unanimously carried, the Board approved the $114,945.00 CDM Smith, Inc. contract and related Landfill budget amendment and authorized the County Manager to execute the CDM Smith, Inc. contract subject to review or revision by the County Attorney. Date:5/2/2016 Amount:$114,945 Dept. Head: Susan Fearrington Department: 270 Landfill ❑ Internal Transfer within Department ❑ Transfer Between Departments /Funds � Supplemental Request Purpose: This budget amendment appropriates Fund Balance to cover the Engineering cost of the new expansion of the Landfill that was approved by the Board of commissioners on April 18, 2016. Account Number Account Name Approved Budget Inc Amount Dec Amount Revised Budget 27064610 --6901 Fund Bal Approp $655,627.001 $114,945.001 $770,572.00 27094610 -9606 Engineers $61,525.00 $114,945.00 $176,470.00 Sheriff's Office - Memorandum of Agreement with Rowan County Allowing Use of Backup 911 Center Chief Deputy Paul Hunt, Cabarrus County Sheriff's Office, reported Rowan County Communications approached the County about using the Cabarrus County Sheriff's Office Communications Center backup site as their backup 911 center. He requested that Cabarrus County enter into a Memorandum of Agreement with Rowan County, permitting Rowan County to install certain equipment and technology necessary for the operation of Rowan County's backup 911 center in the Cabarrus County Sheriff's Office backup 911 center. He advised Rowan County will purchase all necessary equipment in order to facilitate their staff in Cabarrus County at no cost to Cabarrus County. In response to questions, Lieutenant Ray Gilleland, Cabarrus County Sheriff's Office, advised the agreement will not result in costs for the County. He further advised Cabarrus County will benefit from this agreement by gaining access to Rowan County as a roll over as an added redundancy for the 911 network. Mike Downs, County Manager, advised there is an existing agreement with Union County. He stated these agreements are a result of the State's requirement for every county to have a backup center. A brief discussion ensued. BOC - NCACC Video U2date At the request of the North Carolina Association of County Commissioners (NCACC), the Board viewed a county update video. Approval of Regular Meeting Agenda The Board discussed the placement of items on the Agenda.