BC 2016 05 16 Regular Meeting - Laserfiche WebLink

Home Browse Search

May 16, 2016 (Regular Meeting) Page 2722 Cabarrus County Schools (CCS) Board of Education has requested a construction contract amendment for the Odell 3 -5 School in order to purchase and install dry erase boards in the classrooms. Funds are available from the Odell 3 -5 contingency ($70,000.00) and from contractor sales tax savings ($27,636.00). The enclosed budget amendment incorporates both amounts for a total of $97,636.00 for the construction contract amendment. UPON MOTION of Commissioner Mynatt, seconded by Commissioner Shue and unanimously carried, the Board approved the $97,636.00 change order for the Odell 3 -5 School and the related budget amendment. Date:5 /2/2016 Amount:$97,636 Dept. Head: Susan Fearrington Department: 364 School Construction Fund 0 Internal Transfer within Department ❑ Transfer Between Departments /Funds ❑ Supplemental Request Purpose: This budget amendment allocates $70,000 from the Due to Capital Reserve line item that was leftover from Contingency funds originally budgeted in the School Construction Fund for Odell. The amendment also budgets $27,636 in contractor sales tax savings. The total of $97,636 will be used to fund the marker boards for the new Odell 3 -5 school. Account Number Account Name Approved Budget Inc Amount Dec Amount Revised Budget 36497342 -9825 Contra Cont Sales Tx ($98,067.00) $27,636.00 ($125,703.00) 36497342 -9707 Cont to CRF $76,600.00 $70,000.00 $6,600.00 36497342 -9820 Construction -Odell $17,523,815.00 $97,636.00 $17,621,451.00 (F -3) Finance - Kannapolis Middle School Lease Agreement As part of the 2016 Limited Obligation Bonds issued on March 31, 2016, a portion of the project has to be pledged as collateral for the debt. The Kannapolis Middle School site was chosen since it represents 42 percent of the project. A lease agreement back to Kannapolis City Schools for the Kannapolis Middle School site is needed. The County Attorney has prepared the Kannapolis Middle School Lease agreement. UPON MOTION of Commissioner Mynatt, seconded by Commissioner Shue and unanimously carried, the Board approved the Cabarrus County Lease agreement for the Kannapolis Middle School site and authorized the Chairman to execute the lease on behalf of the County. (F -4) Finance - Update of Capital Project and Special Revenue Fund Budgets and Related Project Ordinances Each year the multi -year fund budgets and Project Ordinances are evaluated and updated. Based on the Finance Department's evaluation: A budget amendment is included with this agenda item for the Utility Capital Projects Fund (Fund 451), the Sheriff's Department Special Revenue Fund (Fund 461), the Cannon Memorial Library Fund (Fund 534), the Department of Aging Special Revenue Fund (Fund 532), the Small Projects Capital Project Fund (Fund 460) and the Construction and Renovation Capital Project Fund (Fund 343). Project Ordinance updates are included with this agenda item for the Utility Capital Projects Fund (Fund 451), the Sheriff's Department Special Revenue Fund (Fund 461), the Cannon Memorial Library Fund (Fund 534), the Department of Aging Special Revenue Fund (Fund 532), the Small Projects Capital Project Fund (Fund 460), the Certificates of Participation 2009 Capital Projects Fund (Fund 365) and the Construction and Renovation Capital Projects Fund (Fund 343) . UPON MOTION of Commissioner Mynatt, seconded by Commissioner Shue and unanimously carried, the Board approved the Multi -year Budget Amendment and revised Project Ordinances. Date :5 /16/2016 Amount:$1,263,623.46 Dept. Head: Susan Fearrington Department: Finance - Multi -year Funds ❑ Internal Transfer Within Department ❑ Transfer Between Departments /Funds Q supplemental Request Purpose: This budget amendment adjusts appropriations of revenues and expenditures for multi- year funds based on estimates and actual history of transactions that have occurred in the funds. Each year the multi -year fund budgets and Project Ordinances are evaluated and updated through budget amendments and revised Project Ordinances that are presented to the Board of Commissioners for approval. Also included in this update is the re- established $350,000 PARTF Grant for the Robert Wallace Park. Account Number Account Approved Name Budget Inc Amount Dec Revised I Amount Budget 45164515 -6670 Assessment Fees $598,904.001 $0.38 1 $598,904.38