BC 2017 04 03 Work Session - Laserfiche WebLink

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April 3, 2017 (Work Session) Page 3080 The Board of Commissioners for the County of Cabarrus met for an Agenda Work Session in the Multipurpose Room at the Cabarrus County Governmental Center in Concord, North Carolina on Monday, April 3, 2017 at 4 : 00 p.m. Present - Chairman: Stephen M. Morris Vice Chairman: Diane R. Honeycutt Commissioners: F. Blake Kiger Elizabeth F. Poole Lynn W. Shue Also present were Mike Downs, County Manager; Richard M. Koch, County Attorney; Pam Dubois, Senior Deputy County Manager; Jonathan Marshall, Deputy County Manager; Kyle Bilafer, Area Manager; and Megan Smit, Clerk to the Board. Call to Order Chairman Morris called the meeting to order at 4 :03 p.m. Approval of Agenda Chairman Morris presented the following changes to the Agenda: Additions: Discussion Items for Action 4-6 Tax Administration - Resolution Opposing Senate Bill 363 4-7 Proclamation - Fair Housing Month Supplemental Information: Discussion Items - No Action 3.2 County Manager - Update on the FY 2018 Budget Process • Capital Project Budget Amendment • One-Time Projects • One-Time Projects Budget Amendment Removed: Closed Session Closed Session - Pending Litigation and Economic Development UPON MOTION of Vice Chairman Honeycutt, seconded by Commissioner Shue and unanimously carried, the Board approved the Agenda as amended. Discussion Items for Action at April 18, 2017 Meeting ITS - Website Redesign Contract Deborah Brannan, Chief Information Officer, reported SeamlessDocs has been selected as the partner vendor to provide the website redesign services. She advised the cost of the five-year contract will be $56, 750.00 per year totaling $283, 750. 00, an amount $216, 250.00 lower than the Capital Improvement Project (CIP) budgeted amount. She requested the Board suspend the Rules of Procedure to approve the contract. A discussion ensued. During discussion, Ms. Brannan responded to questions from the Board. UPON MOTION of Commissioner Shue, seconded by Vice Chairman Honeycutt and unanimously carried, the Board suspended its Rules of Procedure in order to take action on this item due to time constraints. UPON MOTION of Commissioner Kiger, seconded by Commissioner Shue and unanimously carried, the Board approved the contract between Cabarrus County and SeamlessDocs and authorized the County Manager to execute the contract on behalf of Cabarrus County, subject to review or revision by the County Attorney. Discussion Items - No Action Federal Grants Update - Planning and Development and Human Services Kelly Sifford, Planning and Development Director, advised the following grants and programs face elimination or cuts in the proposed President's budget: Community Development Block Grant (CDBG) ; HOME Program; Weatherization Program; and Low Income Home Energy Assistance Program (LIHEAP) (includes heating and air repair) . Ms. Sifford also presented an update on the following programs: Weatherization Program; Housing and Home Improvement Community Care Block Grant;