BC 2013 09 16 Regular Meeting - Laserfiche WebLink

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September 16, 2013 (Regular Meeting) Page 1739 11. The County Manager may reduce revenue projections consistent with prevailing economic conditions, and also reduce expenditures correspondingly. Section III. This ordinance and the budget documents shall be the basis of the financial plan for the County of Cabarrus. a. The Finance Director is hereby directed to maintain within the Capital Projects Fund sufficient detailed accounting records to satisfy the requirements of the law. b. The Finance Officer is directed to report, at the request of the Board, on the financial status of each project element in Section I and on the total revenues received or claimed. c. Copies of this capital project ordinance shall be furnished to the Clerk to the Governing Board, and to the Finance Director for direction in carrying out this project. d. At the completion of a construction project, all unrestricted excess funds are transferred to the General Fund and the portion of the Capital Project Ordinance associated with the project is closed. Adopted this 16th day of September, 2013. CABARRUS COUNTY BOARD OF COMMISSIONERS BY: /s/ Elizabeth F. Poole Elizabeth F. Poole, Chairman ATTEST: /s/ Megan Smit Clerk to the Board F -7) ITS - Multi - Functional Print Services Contract Cabarrus County's current multi - functional printer (MFP) five -year services contract expires November 2013. Interested MFP vendors were given information on current usage and were also given tours of County facilities with the opportunity to see staff interaction with and location of MFP devices. Vendors were requested to use this data in making recommendations on the appropriate size of the County's MFP fleet. Additionally, vendors were welcomed to demonstrate their devices to staff at a Vendor Day hosted by ITS. Cabarrus County staff were invited to the device demonstrations, to ask questions and interact with the devices. Staff were requested to complete a survey on the ease of operation and quality of the devices. Approximately 90 County employees attended and 48 surveys were completed. It is recommended that Cabarrus County enter into a MFP five -year service agreement with Sharp Business Systems based on their demonstrated ability to implement requirements and estimated savings of $208,000.00 over the life of the contract based on FY13 volumes. These savings align with goals established in the Manage Print Services strategy in 2005, focusing on controlling the cost of printing, ensuring devices are deployed effectively and enhancing business processes through document workflow and document management solutions. The selected vendor will work with Cabarrus County ITS to order a new, appropriately -sized fleet in October, with the new devices being deployed in November. UPON MOTION of Commissioner Burrage, seconded by Vice Chairman Measmer and unanimously carried, the Board approved the contract between Cabarrus County and Sharp Business Systems and authorized the County Manager to execute the contract on behalf of Cabarrus County, subject to review and /or revision by the County Attorney. (F -8) Tax Administration - Refund and Release Report - August 2013 UPON MOTION of Commissioner Burrage, seconded by Vice Chairman Measmer and unanimously carried, the Board approved the August 2013 Refund- Release report, along with the NCVTS Refund report, as submitted and granted authority to the Tax Collector to process the refunds and releases.