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January 27, 2012 (Board Retreat) Page 948 third team will gather the morning pickups from the Charlotte ICE office and deliver to Gainesville, Georgia that evening. There will be a Sheriff's Office Program Coordinator to be responsible for the program. That coordinator position will be shared by 2 part -time persons, to handle: scheduling of staff, preparation of inmate paperwork_, statistical reporting, billing and paperwork, equipment and vehicle maintenance, etc. There is some flexibility within the jail to assist with local trips (mental health and /or jail trips) and ICE trips. This flexibility will allow for federal billable time that is already being absorbed within the jail. Each jail squad will agree to make one (1) officer per shift available for trips. The Sheriff's Office currently runs every mental health and jail trip with patrol officers, jail staff, and off duty on -call officers. This requires every officer to be on -call for trips at least one of their days off, every 2 months or so. It also requires patrol division to take an officer out of the field for an entire shift to run a trip. If you do the math: 900 trips ran last year — that is an average of 2 1 - , � trips per day. Attached is an example of how this program works, which shows how no new money will be needed to do the program. It even has the potential to earn a few bucks. But, it will allow patrol officers to remain in their community, and it will eliminate the need for off -duty officers to be on -call. It also greatly reduces overtime related to trips. Gas and vehicle maintenance should be covered by the .55 cent per mile fee. Currently, we have 2 vans and a spare Ford Crown Victoria for trips. This new proposal does not ask to purchase 11 or 15 passenger van, for a total of 3. This will cost approximately $30- $40,000.00, including the cell cages. I would ask that we use current lapse salary money (approximately $50- 60,000.00) out of the Sheriff's budget to cover that expense. Or, we can discuss other possibilities for purchasing the van. I believe that after we pilot the program for a year, we will see that we have banked enough extra revenues to continue maintaining the trip fleet out of these ICE funds. ICE Program Example Each day, three teams (6 officers) will make ICE trips. There will also be a coordinator working approximately 4 hours each day. That means 7 people will work each day. The Sheriff's Office will use 1 officer from the jail and 6 part -time officers each day. So, the only new money /positions will be the 6 part - time officers, which ICE will reimburse all 6 officers at hourly rate and mileage at .55 cents. 3 Teams = 6 officers 1 jailer, 5 part- timers 1 Coordinator 1 part -timer * * ** *Chase Team* * * ** Totals: 7 officers used only 6 show up on the county payroll, and all are reimbursed by ICE. Gas, vehicle maintenance and vehicle expenses should be covered by the .55 cent . a mile fee. Trip Example: Trip to Gainesville, GA is 454 miles round trip: 454 miles X .55 cent a mile = $249.70 8 hours X 2 officers = 16 billable hours 16 hours X $18.23 = $291.68 Cost to Sheriff's Office: 2 officers X 8 hrs. = 16 hrs. 16 hrs. X $15.55 per hr = $249.80 Gas: 454 miles at 16 miles per gallon = 28.38 gallons of gas 28.38 gals. X 3.40 per gal = $345.29 Total Sheriff's Office Net for trip: $196.09 (This money is to be banked and reinvested into the program equipment.)