BC 2011 05 02 Work Session - Laserfiche WebLink

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May 2, 2011 (Work Session) Page 412 with statutory process with the selection and contract being brought before the Board for approval, possibly at the June regular meeting. He also responded to additional questions from the Board. By consensus, the Board approved the project to move forward. CCS - Change of QSCB Scope Request - $200,000.00 Len Witke, Cabarrus County Schools Director of Construction, presented a request to use approximately $200,000.00 ($180,500 - original request: A/E Design and administrative fees were inadvertently omitted from original request) of QSCB (Qualified School Construction Bonds) originally slated for a roof replacement at J.N. Fries Middle School, to move the Performance Learning Center from its current location at the old Odell School site, to a wing of the J.N. Fries Middle School. He also responded to a variety of questions from Vice Chairman Poole related to other school construction projects. She recommended the school systems and community college discuss the possibility of using K -12 facilities in the evenings for college classes. Mr. Witke also noted a request for "flexibility" relates to the use of maintenance dollars in the upcoming budget process. He also responded to additional questions from the Board related to cost increases for materials. UPON MOTION of Vice Chairman Poole, seconded by Commissioner Carruth and unanimously carried, the Board voted to place CCS - Change of QSCB Scope Request - $200,000.00 on the May 16, 2011 Agenda as a Consent item. Mr. Witke requested the Chairman execute the related documentation for the Department of Insurance. Finance - Budget Amendment Appropriating $570,000.00 to Self- Funded Insurance Funds Pam Dubois, Deputy County Manager, reported a contribution of $570,000.00 is needed for the workers' compensation fund due to the payment of unprecedented claims over the last couple of years. She pointed out that a contribution to this Fund has not been made since 2006 and that the rates from 1994, when the County became self - insured, are still being used. She further reported staff plans to review the health insurance fund in June, as well. Ms. Dubois, John Day, County Manager, and Richard Koch, County Attorney, responded to questions from the Board. The following issues were addressed: the use of fund balance from the General Fund to make the contribution; the request is consistent with the Board's amended policy on the use of fund balance; claims are for substantial payouts for permanent injuries as approved by the Board in closed sessions. Ms. Dubois also reported the County is a member of the Carolina Governmental Alliance (CGA) and is considering moving the workers compensation fund to CGA, which may produce a savings. Information on this proposal will be presented to the Board in July. UPON MOTION of Commissioner Carruth, seconded by Vice Chairman Poole and unanimously carried, the Board voted to place Budget Amendment Appropriating $570,000.00 to Self- Funded Insurance Funds on the May 16, 2011 Agenda as a Consent item. Finance - Write -off of Ambulance Receivables for FY 2006 and FY 2007 $879,546.51 Susan Fearrington, Assistant Finance Director, presented a request to write -off $879,546.51 of ambulance receivables for FY 2006 - $468,541.65 and FY 2007 - $411,004.86. She reported the 2007 write -off amount of $490,363.63 as reported in the agenda, is incorrect, but will be corrected prior to the regular meeting. She addressed county collection efforts, compliance with auditing procedures and required Medicare /Medicaid write -offs. She and County Manager Day responded to questions from the Board. A brief discussion ensued regarding collections and Medicaid /Medicarewrite -offs. UPON MOTION of Commissioner Carruth, seconded by Commissioner Burrage and unanimously carried, the Board voted to place Write -off of Ambulance Receivables for FY 2006 and FY 2007 for $879,546.51 on the May 16, 2011 Agenda as a Consent item. Library - Literacy Council Agreement