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May 16, 2011 (Regular Meeting) Page 423 Section 8. Copies of this capital project ordinance shall be furnished to the Clerk to the Governing Board, and to the Budget Officer and the Finance Officer for direction in carrying out this project. Section 9. At the completion of the construction project, all unrestricted excess funds are transferred to the General Fund for payment of Debt Service and the Capital Project Ordinance is closed. Section 10. The County Manager is hereby authorized to transfer revenues and appropriation within an ordinance as contained herein under the following conditions: a. The Manager may transfer amounts between objects of expenditures and revenues within a function without limitation. b. The Manager may transfer amounts up to $100,000 between functions of the same ordinance. c. The Manager may transfer amounts between contingency funds which are set aside for a specific projects for budgetary shortfalls or upon the appropriate approval of the change order. d. The Manager may enter into and execute change orders or amendments to County construction contracts in amounts less than $90,000 when the project ordinance contains sufficient appropriated but unencumbered funds. e. The Manager or Finance Director may adjust debt financing from estimated projections to actual funds received. Adopted this 16th day of May 2011. CABARRUS COUNTY BOARD OF COMMISSIONERS BY: /s/ H. Jay White, Sr. H. Jay White, Sr., Chairman ATTEST: /s/ Kay Honeycutt Clerk to the Board (F -5) Finance - Write -off of Ambulance Receivables for FY 2006 and FY 2007 - $879,546.51 Article 9A (44 -51.4) provides for the County to treat the amount due for ambulance services the same as if it were a tax due to the county (G.S. 105 -368). The County's policy is to keep three years of receivables plus the current year's receivables on the General Ledger. This policy allows the outstanding receivable balance of $468,541.65 for Fiscal Year 2006 and $411,004.86 for Fiscal Year 2007 bills to be written off. The Ambulance Billing office has exhausted all means of collections for the Fiscal Year 2006 and Fiscal Year 2007 bills. UPON MOTION of Commissioner Carruth, seconded by Chairman White and unanimously carried, the Board authorized the Finance Department to write off the outstanding receivables for Fiscal Year 2006 and Fiscal Year 2007 ambulance bills, totaling $879,546.51. (F -6) Sheriff - Request to Award Service Weapon to Deputy Jack Berry Upon P-4-i ----- - Deputy A. Jack Berry retired on April 29, 2011. Pursuant to N.C.G.S. 20- 187.2, it is requested that Deputy Berry's service weapon, a Sig Sauer, 40 Caliber (Serial Number U684393) be declared surplus and awarded to him for the price of $1.00 upon his retirement. UPON MOTION of Commissioner Carruth, seconded by Chairman White and unanimously carried, the Board declared surplus property, a Sig Sauer, 40 Caliber, Model P266, service weapon, Serial No. U684393 and awarded to Deputy Jack Berry upon his retirement for the price of $1.00. (F -7) Tax Administration - Refund and Release Report - April 2011 UPON MOTION of Commissioner Carruth, seconded by Chairman White and unanimously carried, the Board approved the April 2011 Release - Refund report as submitted and granted authority to the Tax Collector to process the refunds and releases. RELEASES FOR THE MONTH OF: April 2011 $24,032.78