BC 2011 10 17 Regular Meeting - Laserfiche WebLink

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October 17, 2011 (Regular Meeting) Page 667 ✓ Adjoining Owners ✓ Direction and Distance ✓ Area ✓ Coordinates When mapping parcels, there should Gaps should be resolved via deed between parcels if the parcels do be resolved via senior rights. be no overlaps or gaps between parcels. research to determine who owns the land not share a common line. Overlaps should P1 afizz A plat is to be mapped at the time it is recorded and a separate parcel number assigned to each lot and section of common open space. In order for the plat to be mapped, the owner of record must be the owner of all of the land shown on the plat and must have signed the plat as the owner. In the case of a company owning the property, it must be signed by an authorized representative of the company in their official capacity, not as an individual. If the land shown in the plat is comprised of different tracts owned by multiple different people /entities, then the plat must be held until a deed is recorded putting the land in the names that match the owners cited on the plat. When revisions to a lot or plat are recorded that change lot lines /sizes /etc, the affected parcel(s) shall be updated accordingly so long as the owner cited on the plat is still the owner of record. CLaRIS and GIS shall be updated to show the new plat reference as the primary reference. When revisions change something other than the lots, such as a plat that is recorded after the original to show the edge of pavement, location of utilities, etc, then that plat shall be shown in CLaRIS as an additional plat reference. The newest plat that actually shows /creates /modifies the parcel(s) in question shall be shown as the primary plat reference in GIS and CLaRIS. Correction Deeds Per North Carolina N.C. gen. stat. SEC. 47 -36.1, a correction deed can only correct "obvious typographical or other minor error in a deed ". This means that a correction deed can correct a misspelling of a person's name, plat reference, etc. "Un- recording" a parcel, transferring a different parcel than on the original deed, adding or deleting parcels to a deed, changing the grantee, etc are not minor errors and a new deed shall be recorded in order to change the listing. GIS Procedures All parcels shall be represented by one or more parcel polygons in GIS. This includes condominiums that should be represented as a small square polygon within the polygon of the parcel of land that the condominium is situated upon. All parcels shall annotate parcel dimensions for all lines in parcels 5.0 acres or smaller and road frontage for parcels larger than 5.01 acres in accordance with the North Carolina Land Records Management Program's Technical Specifications for Base and Cadastral Maps In addition, side and back line dimensions shall be annotated for parcels 5.01 acres or larger unless it is comprised of many small but separate calls such as the run of a river or stream, in which case those dimensions may be omitted. No dimensions are required for condominium polygons. Attributes shall be populated as prescribed by the current GIS data model. Easements shall be drawn in one of three categories: ingress /egress, utility, or other /misc. with the latter used for drainage easements, greenway easements, and matters of that nature. CLaRIS Procedures & Data Entry Standards A. Abbreviations All data entered in the Land Records Map Card database shall be in compliance with the Abbreviation Standards Appendix A of this document. B. Names ® All names are to be entered Last Name first, then First Name. It does not matter if it is entered in upper or lower case, the system will automatically change it to upper case when you save the record. No comma "," is to be used. Additionally, if initials are on the deed such as "A. T. Smith ", the initials are to be separated with a space and no periods are to be used.