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February 15, 2010 (Regular Meeting) IV. FEES FOR SPECIAL SERVICES Page 1807 A. Fees for special services shall be reviewed annually, and adjusted as necessary, to recover an established percentage of the programs direct operation costs. Direct operation costs include, but are not limited to, the following: 1. All part-time wages necessary to conduct the program. 2. The payment of sports officials, recreation instructors, and contract personnel necessary to conduct the program. 3. The rental of facilities and utility cost directly related to the program. 4. The purchase of all equipment and supplies for use by the program participants or personnel. B. In the event a community and/or volunteer organization provides the required staffing and/or a portion of the services and supplies needed, and/or a portion of the costs through a sponsorship agreement, the established fee shall provide for the recovery of program operation costs related only to the direct cost incurred by the department subtracting the amount of the donation. C. Any surplus revenue from one program may be utilized to offset cost for other related programs. D. The following guidelines shall be used in determining annual departmental program fees and charges. 1. Adult Programs: Fees for participation in these programs shall be established to recover an average of 1000 of the direct operation costs required to provide the programs. 2. Instructional classes, workshops, and programs: Participants, regardless of age, will be charged a fee to be determined by adding cost of the contract instructors, any program supplies, rental or area charge, facility maintenance, and promotional charges, and dividing this figure by the estimated number of participants necessary to successfully conduct this class. 3. Special Programs/Events/Tournaments: In general, the design of all ongoing and new special programs/events shall be structured to maximize revenues to foster future events and/or specific projects within the Parks system. Corporate Sponsorship and donations shall be secured to provide these services to the general public at minimal or no cost. V. FEES FOR SPECIAL FACILITIES A. When not in use for department sponsored and co-sponsored activities, designated areas, facilities, and recreation equipment may be rented by organizations and the general public in accordance to established policies and procedures. 1. Area and facility rental rates will be computed by adding the personnel costs, an hourly utility cost, and any related cost for the facility in question. 2. Recreation equipment rental rates will be based upon its original and depreciated life. B. Charges for Charitable (Non-County Sponsored) Activities Charitable, non-profit, Cabarrus County Based, Community serving organizations who conduct an event on park property for the purpose of raising funds must pay the established rental fee calculated to cover the cost of the County for use of said facility. C. Charges for Charitable (County Co-Sponsored) Activities: Charitable non-profit, community-serving organizations, co- sponsored by the Parks Department, who conduct an event on park property for the purpose of raising funds for specific Parks projects do not pay facility rental fees or percentage of gross receipts, nor are they required to carry insurance.