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February 15, 2010 (Regular Meeting) <br />Page 1816 <br />organization in approximately 14-20 working <br />days or can be applied to the next tournament. <br />Once the tournament begins, there are no <br />refunds of tournament fees if the tournament is <br />shortened, cancelled, or prohibited from <br />finishing by the tournament organizer. <br />Weather delays for lightning and other severe <br />acts (tornado, etc.) are monitored by the park <br />ranger on duty. If necessary the park ranger <br />has the authority to notify the tournament <br />director/site director that bad weather is <br />approaching or imminent and appropriate actions <br />must be taken to remove spectators to their <br />cars. <br />Lightning delays are 30 minutes from the <br />previous streak/flash of lightning. Park <br />ranger will notify the tournament director/site <br />director when it is clear for spectators to <br />return to the facility. <br />If the park staff cancels the tournament <br />because of weather related issues after the <br />tournament begins a refund will be given based <br />on the following: <br />First day of tournament: Prior to 3:00 pm <br />Refund: 1000 of field rental fees <br />First Day of tournament: After 3:00 pm <br />Refund: 500 of field rental fees <br />Second Day of Tournament: <br />Refund: 25°s of field rental fees <br />Tournament Reservations <br />The Cabarrus County Parks Department is committed' to allowing organizations <br />the opportunity to use our facilities to conduct tournaments. However, <br />because of the many different associations and types of programs available, <br />conflicts will arise where the facility is being requested by more than one <br />user. Requested dates will be assigned based on: <br />o Tournaments will be assigned to organizations on a yearly basis. <br />o Organizations with tournaments from previous years will be given first <br />choice to have the same weekend each year. <br />o Priority is given to world, national and state tournaments over local <br />qualifying and invitational tournaments. <br />The Cabarrus County Parks Department will solicit for tournament requests <br />dates from all organizations that have contracted with us during the past <br />year for all dates for the following year. Addresses and email addresses <br />from the previous year's tournaments will be used to send this information <br />out. These requests must be submitted in writing and include the <br />organization, tournament requested date, type of tournament, and if this is <br />an existing tournament from the previous year or a new tournament. <br />These requests will be due to the Cabarrus County Parks Department by the <br />third Wednesday in November of each year. <br />Once the request is received, the Park Program Manager and Park <br />Superintendent will review the requests and send confirmations to each <br />organization with the approved / denied dates. <br />Once confirmations are mailed, the organization has 10 days to send in their <br />initial security deposit. If security deposit is not received in 10 days <br />then all tournaments by that organization will be removed and those dates <br />will reopen for others. <br />Any dates that are available after the initial requests will be reserved on a <br />first come first served basis. <br />Attachment #1 <br />Cabarrus County Parks Department <br />Frank Liske Park Softball Tournament Reservation Form <br />Name of Organization: <br />Tournament Director: <br />