BC 2010 02 27 Board Retreat - Laserfiche WebLink

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February 27, 2010 (Board Retreat) Page 1827 Discussion continued. The following technology-related issues at Cabarrus County Schools were addressed: funding, doing less with more, disaster recovery system, cost reduction measures, computer leases, decentralization of ITS (Information Technology Services) management, restructuring, disparity between new and old schools, development of a technology plan, etc. Other topics addressed included the following: the need for additional information on school purchases; perceptions and misperceptions by school personnel and the public; needed renovations for Central Cabarrus and Concord high schools; maintenance issues can be addressed if the proper forms are completed by the principal; accountability; the FF&E (Furniture, Fixtures and Equipment) line item also includes technology; centralized purchasing; staff- to-staff communication is encouraged; prior request from school board members for complete budget document documents; zero-based budgets; expansion budget; submitting a formal request to School Superintendents for the use of lottery funds; etc. By consensus, the Board agreed to begin the process of using lottery funds for debt service and asked the County Manager to contact both School Superintendents by telephone on Monday, March 1, 2010. Discussion continued. Issues addressed included the following: the budgeting process with CCS (Cabarrus County Schools) needs to be a joint and restructured effort; cooperation; using monies more efficiently; adjusting the 15-year school construction plan; Tax Increment Financing (TIF) district - N.C. Research Campus; advance notice of when TIF bonds will be sold; the importance of the County's 5-year plan; adjusting the 5-year plan to reflect current economic conditions; conversations with Kannapolis officials are needed; amount of fund balance needed for school systems; and the status of the new building for the Health Alliance. Recess of Meeting The Board took a break at 10:57 a.m. The meeting resumed at 11:21 a.m. Goal Review and Desired Outcomes Progress Update Updates to the following goals were provided. County staff responded to questions throughout the review. Each goal was discussed and specific action is highlighted in bold italics. GOAL 1: Preserve and enhance the quality of life by addressing growth with sound public policies that sustain resources, provide high quality services and fund infrastructure needs. GOAL l: YEAR 1 OUTCOMES PROGRESS NEXT STEPS 1. Approve a financing Completed. Review and update for plan to fund the school FY2010 budget. BOC to systems' five-year See FY 2009 Budget, consider accelerating critical needs. Five-Year Financial construction of Plan. Northwest area elementary school currently scheduled for 2013 funding. 2010 Update: Northwest area elementary school delayed due to decline in enrollment increases and available revenues. Economic conditions have led to a dramatic decline in the rate of increase of school enrollment. Commerce staff is assisting school staff to develop new projections that reflect current economic conditions. School systems' five-year critical needs will be updated after new enrollment projections are completed. School Enrollment Projections (DPI) versus Actual Cabarrus Kannapolis DPI ADM Estimate Highest 20th Day DPI ADM Estimate Highest 20th Day 2010 28,101 27,853 (248) 2010 4,063 3,888 (175) 2009 28,528 27,264 (1,264) 2009 3,959 4,000 41 2008 27,152 27,132 (20) 2008 3,856 3,866 10 2007 24,992 25,656 664 2007 3,727 3,735 8 Note: County current expense appropriations are based on DPI estimates.