BC 2010 12 06 Work Session - Laserfiche WebLink

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December 6, 2010 (Work Session) Page 230 influence of their system. Therefore the county /cities will be able to extend the life of our current system (2 -4 years) by upgrading current software and equipment while these items are still available; become a partner in a successful regional system and experience the benefits of such; receive grant funds to cover the costs of our immediate needs; and increase our opportunities to receive additional grants to assist in funding the P25 Digital System because of our membership in a regional system. Next steps - 1. Inform City of Charlotte of the County's desire of proceeding with the process of joining the regional system by signing a "letter of intent" along with the cities of Concord and Kannapolis. (In order to qualify for grant funds, this letter must be submitted by December 31, 2010.) 2. Review and approve, along with the cities of Concord and Kannapolis, the Interlocal Agreement for Access to and Maintenance Service of the Regional Radio System. (Charlotte has requested that this agreement be in place by January 31, 2011) 3. Review and approve, along with the cities of Concord and Kannapolis, the Interlocal Agreement for Regional Radio System Governance. (Charlotte has requested that this agreement be in place by January 31, 2011) 4. Draft an Interlocal Agreement between Cabarrus County, Concord, and Kannapolis that will create policies and procedures for operation and governance of the system with our county. Mr. Downs also responded to a variety of questions from the Board and noted the interlocal agreements are being drafted. In addition, he advised a letter of intent is needed to continue forward movement of the process and that an analysis of the system by an independent third party resulted in the same conclusion. Richard M. Koch, County Attorney, provided an update on the development status of each agreement and stated the Memorandum of Understanding is acceptable as to legal content. Mr. Downs responded to additional questions related to coverage areas, equipment for volunteer fire departments, future maintenance costs to the County, etc. UPON MOTION of Commissioner Carruth, seconded by Vice Chairman Poole and unanimously carried, the Board voted to place Update on Regional Emergency Radio System on the December 20, 2010 Agenda as a Consent item. Finance - Presentation of the Fiscal Year 2010 Comprehensive Annual Financial Report UPON MOTION of Commissioner Carruth, seconded by Vice Chairman Poole and unanimously carried, the Board voted to place the presentation of the Fiscal Year 2010 Comprehensive Annual Financial Report on the December 20, 2010 Agenda as a New Business item. Parks Department - Approval of Modifications to Park's Fees and Charges Policy - FY 2011 -2012 Londa Strong, Parks Director, briefly reviewed proposed changes to the Park's Fees and Charges Policy as recommended by the Parks Commission on November 18, 2010. Although most of the modifications are corrections and clarifications, she highlighted the following recommended Policy changes: Cabarrus County charitable 501(c)3 nonprofit organizations will not be charged for one (1) fundraising event per fiscal year; cabin and tent rental fee increases; minimum and maximum stay requirements, etc. She also responded to questions from the Board. UPON MOTION of Vice Chairman Poole, seconded by Commissioner Carruth and unanimously carried, the Board voted to place approval of modifications to Park's Fees and Charges Policy for FY 2011 -2012 on the December Agenda as a Consent item. Parks Department - Approval of PARTF Grant Application Request for Rob Wallace Park