BC 2009 04 06 Work Session - Laserfiche WebLink

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April 6, 2009 (Work Session) Page 1299 The Board of Commissioners for the County of Cabarrus met for an Agenda Work Session meeting in the Multipurpose Room at the Cabarrus County Governmental Center in Concord, North Carolina on Monday, April 6, 2009, at 3:30 p.m. Present - Chairman: H. Jay White, Sr. Vice Chairman: Grace M. Mynatt Commissioners: Robert W. Carruth Elizabeth F. Poole Coy C. Privette Also present were John Day, County Manager; Richard M. Koch, County Attorney; Mike Downs, Deputy County Manager; Pam Dubois, Deputy County Manager; Kay Honeycutt, Clerk to the Board and Lyndsay Hayes, Deputy Clerk to the Board. Call to Order Chairman White called the meeting to order at 3:37 p.m. Commerce - Property Line Adjustment with Piedmont Preservation Foundation Richard Koch, County Attorney, presented information related to the property line adjustment with Piedmont Preservation Foundation. He reported work is still being done to correct the front property line which allows access to Corban Avenue; other issues exist involving a title and easement belonging to Saint James Lutheran Church; etc. He stated the item will be ready for the Board's review at the May regular meeting. UPON MOTION of Commissioner Carruth, seconded by Vice Chairman Mynatt and unanimously carried, the Board voted to place the property line adjustment with Piedmont Preservation Foundation on the May 18, 2009 Agenda as an Old Business item. Finance - Resolution Approving Installment Contract Financing for Various Public School Projects in an Aggregate Principal Amount up to $117,000,000.00 Vice Chairman Mynatt announced the presence of Dr. Barry Shepherd, Cabarrus County Schools Superintendent, and requested this item be discussed as soon as possible so that Dr. Shepherd may leave to attend a school board meeting. Pam Dubois, Deputy County Manager, presented a request for a resolution approving installment contract financing for various public school projects in an aggregate principal amount up to $117,000,000.00. She reported the following: previously, the County requested an amount not to exceed $130 million; bids are being received substantially lower than anticipated; and once all information is received, another debt service schedule will be completed to produce a final number. Dr. Barry Shepherd, Cabarrus County Schools Superintendent, addressed the following issues: the possibility of current bids being too low; the need for a larger contingency because of low bids; the possibility of a higher than normal number of change orders on these projects; etc. In response to questions from Chairman White, John Day, County Manager, explained the following: to ensure work is completed, the County should require a performance bond; one architect has expressed concern that there might be an effort to get several change orders approved to make up for low bids; there should be a very careful review of bids received; if an extraordinary amount of contingency is requested, the approval of the Local Government Commission (LGC) is required; the normal amount of contingency requested is 3-5 percent; 10-15 percent of contingency has been suggested by one architect; etc. A brief discussion ensued regarding performance bonds. Mike Downs, Deputy County Manager, commented that low bids were also received for the jail construction, and allowances were included to be used for specific purposes instead of contingency. UPON MOTION of Commissioner Carruth, seconded by Vice Chairman Mynatt and unanimously carried, the Board voted to place the Resolution Approving Installment Contract Financing for Various Public School Projects in an Aggregate Principal Amount up to $117,000,000.00 on the April 20, 2009 Agenda as a New Business item.