BC 2009 05 20 Recessed - Budget Meeting

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May 20, 2009 (Recessed Meeting) Page 1400 Revenue is projected slightly lower than FY09 (4~). Significant funding changes include: • Elimination of Aid to Counties funding from the State ($71,709) • Reduction in JCPC funding for home based services and decreases in funding related to fewer children in foster care eligible for IV-E funding resulted in 2°s decrease in budget for Child Welfare Services • ARRA allows use of Child Support incentive funds as match for Federal reimbursement. Projected revenue increase 9~. • Costs related to increased caseloads in Economic services resulted in 9~ increase in projected revenue for this budget. • CAP Program includes lower projection of revenue along with associated lower expenditures based on no growth in number of clients served • In the Adult and Family Services budget, removal of the revenue for the Care Grant (which has not been awarded for the second of a two-year grant) resulted in 5~ reduction in the revenue projections. These funds pass through the agency to support community programs working with children. • Emergency Assistance is significantly lower than the FY09 revised budget. Revenue is adjusted through the year as Crisis Intervention funds are distributed. • Foster Care revenues lower than current year as the change in funding stream initiated in FY09 did not have the impact initially projected by the State Expenditures Expenditures are projected lower than FY09 (-12~). Significant changes include: • Removal of non-reoccurring expenditures in FY09 budget such as the costs related to the renovation and acquisition of Daymark space and purchase of Northwoods software • The State assumes the total cost of non-Federal share of Medicaid in FY10. With this change we are expecting an increase in monitoring activity by the State and closer scrutiny of actions and documentations. While the State has not offered any dollar amount, the general consensus is to expect some County payback for errors. • Associated reductions relating to revenue decreases including scale back in CAP Program and grant funding ending • Reduction in travel costs with lower fuel costs and mileage reimbursement Efficiencies • The renovation of front desk and waiting area at DSS has allowed a reduction in waiting lines for clients coming to the agency and provided more adequate waiting area. The timing of the renovation could not have been better as it was finished just before the increase in requests for services which began in the fall of 2008. The number of clients coming to the agency doubled during this time and has remained consistently high. • Northwoods' client tracking application, Compass Appointments, was implemented in September 2008. This program improved efficiency of front desk staff to route and track clients coming to the agency for services. Staff are notified of the arrival of. a client through the computer rather than by phoning or paging. This reduced the amount of time front desk staff spent checking in clients, allowing them to respond to more clients in the same amount of time. • Northwoods electronic record system has been fully implemented in Economic Services. While staff are still in the learning curve in the use of the program and paper records are still being converted to electronic records, this application has significant potential to improve our record management and