BC 2009 12 21 Regular - Laserfiche WebLink

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December 21, 2009 (Regular Meeting) Page 1737 All County contracts must be reviewed or prepared by the County Attorney. This requirement may only be waived in writing by the County Attorney, County Manager or Deputy County Manager.. III. MANDATORY CONTRACT TERMS A. Pre-Audit Certificate Whether or not a contract requires expenditure of County funds, it must contain a pre-audit certification signed by the County Finance Director or Assistance Finance Director. This statement shall read: "This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act." B. Non-appropriation Clause Non-appropriation clauses must be included in any County contract requiring expenditure of County funds and entered into for terms longer than the then current fiscal year. C. Insurance Unless waived in writing by the County Manager, Deputy County Manager, Finance Director, or Risk Manager in consultation with the County Attorney, all County contracts must include insurance provisions and certificates with minimum limits as referenced in the "Cabarrus County Minimum Insurance Coverage Requirements" found on the WaterCooler (intranet) at http://guide/sites/watercooler/safety/Sharedo20Documents/Forms/Al lItems.aspx The County shall be named as an additional insured and it is required that coverage be placed with an "A" rated insurance company acceptable to the County. The contract should provide that the County must be added as an additional insured as evidenced by an endorsement attached to the insurance certificate. The contract must also provide that failure to include the requirement insurance certificates may be cause for contract rejection or termination. Any insurance-related issues or exceptions must be presented and/or approved by the Risk Manager. D. Reimbursable Expenses Normal Reimbursable Expenses such as reproductions, travel, long distance telephone and fax transmission may be considered in addition to the contract expense. The agreement must include a "not to exceed" amount; and, will become part of the total contract cost. E. Professional Services The following clause must appear in all Professional Services agreements and contracts - including Architects, Engineers or Surveyors: "Except with the Owner's knowledge and consent, the Architect, Engineer or Surveyor shall not engage in any activity or accept any employment, interest or contribution that would reasonably appear to compromise the Architect, Engineer or Surveyor's professional judgment with respect to this Project. The Architect, Engineer or Surveyor shall disclose any business or personal relationship with any member of the Board of County Commissioners or their employees or agents." F. Signature Authority All contracts must be signed by the correct party as indicated below, unless otherwise specifically authorized in writing by the Board of Commissioners (BOC) or County Manager. The Board of Commissioners and the County Manager may periodically assign contract signing authority. The Contract Administrator and County Attorney will be notified in writing of any such assignment of authority.