BC 2009 12 21 Regular - Laserfiche WebLink

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December 21, 2009 (Regular Meeting) Offer This term may refer to a proposal, response to a Request for Proposal (RFQ), or Invitation to Bid (ITB). Page 1721 quote, or bid submitted in (RFP), Request for Quote Request for Proposal (RFP) A request written as a performance specification, outlining the desired result and asking the responders to propose a method of reaching that result. RFPs are usually service oriented and allow greater flexibility in how the contract is awarded. Request for Quote (RFQ) Informal quote for expenditures below the formal limit. Vendors may quote on items via telephone, fax, email or informal written quotations. Requisition A written or electronic request from a using department to the Purchasing Office to obtain specific goods or services. Small-Dollar Purchase The purchase of an item(s) for less than $1,000. Procurement Cards may be used for these purchases. Sole Source When performance or price competition for a product is not available; when a needed product is available from only one source of supply; or when standardization or compatibility is the overriding consideration. Pursuant to NCGS ~ 143-129(e)(6), purchases under this exception must be approved by the governing board. Specifications The parameters, requirements, and instructions that define the exact item or service that is desired and provide the basis for comparing bids. Specifications are generally incorporated into a contract, by reference, to become the successful bidder's legal obligations under the contract. State Contract A contract established by the North Carolina Department of Administration through the Division of Purchase and Contract intended to cover all normal requirements for a commodity or contractual service for a specified period of time based on estimated quantities. Surplus Property Obsolete or worn out materials and equipment which will be disposed of in conformance with State Statutes and competitive conditions, including when necessary, newspaper advertising, electronic bids, and sealed bids. Vendor A seller who exchanges goods and/or services for money. Article 2 ORGANIZATION OVERVIEW I. WHO WE ARE The Purchasing Office is the central buying office responsible for making general purchases of products and services required by all departments within Cabarrus County. II. WHERE WE ARE LOCATED The Purchasing Office is located in 2nd Floor of the Government Center: Cabarrus County 65 Church Street, SE; Room 288 PO BOX 707 Concord, NC 28026-0707 Attn: Purchasing Agent the Finance Department on the III. WHO TO CONTACT