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December 21, 2009 (Regular Meeting) Page 1723 6. Cooperative with Purchasing in the process of fulfilling departmental requisitions; and, 7. Work with Purchasing to promote good will between the County and its vendors. D. Purchasing Functions for County Departments 1. Initial a purchase requisition to purchase specified supplies, materials, and equipment; 2. Determine needed quantity and general type or character of supplies, materials, and equipment; and, date by which the delivery is required; 3. Anticipate the needs in advance and initiate requisitions allowing adequate time for the process; 4. Refuse to accept any shipment or delivery that fails to meet the terms of the purchase; 5. Report any failure to deliver by the designated time to Purchasing; 6. Make all emergency purchases through Purchasing normal business hours whenever possible; 7. Advise the Purchasing Agent of any change in plans or programs that may affect the purchase or use of supplies, materials or equipment; and, 8. Advise the Purchasing Agent of the appropriateness and suitability of commodities, equipment and services furnished. Article 3 ETHICS IN COUNTY CONTRACTING Ethics Statement "The Purchasing staff is governed by the highest ideals of honor and integrity in all public and professional relationships .in order to merit the respect and inspire the confidence of Cabarrus County and the public we serve." I. ETHICAL CONDUCT The policies of Cabarrus County require that all business shall be transacted in compliance with law and shall be conducted in conformance to the highest ethical standards. The proper operation of government requires that public employees be independent, impartial, and responsible to the citizens, and that the public positions not be used for personal gain. II. CONFLICT OF INTEREST The policies of Cabarrus County prohibit business transactions with their respective officials and employees, either directly or indirectly. This policy is fully applicable to the Purchasing Office. NCGS ~ 14-234 makes it a misdemeanor for a public official to benefit from contracts with the unit for which he/she works or represents. III. EQUAL OPPORTUNITY It is the policy of Cabarrus County to: (1) provide minorities equal opportunity to participate in all aspects of the County contracting and purchasing program, including but not limited to, participation in procurement contracts, professional and other services contracts, ad construction contracts; (2) prohibit discrimination against any person or business in pursuit of these opportunities on the basis of race, color, sex, religion, disability or national origin, and to conduct its contracting and purchasing programs so as to prevent any discrimination and to resolve all claims of such discrimination. IV. GIFTS AND FAVORS NCGS ~ 133-32 makes it a misdemeanor to give or to receive gifts and favors in the context of contracting. This law applies to any officer or employee who prepares plans, specifications, awards, or administers contracts. Cabarrus County's policy is that no employee shall engage in any transaction, which is incompatible with the proper discharge of his or her official duties in the