BC 2008 11 03 Work Session - Laserfiche WebLink

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November 3, 2008 (Work Session) Page 1031 The Board of Commissioners for the County of Cabarrus met for an Agenda Work Session Meeting in the Multipurpose Room at the Cabarrus County Governmental Center in Concord, North Carolina on Monday, November 3, 2008, at 3:30 p.m. Present - Chairman: H. Jay White, Sr. Vice Chairman: Joni D. Juba Commissioners: Robert W. Carruth Grace M. Mynatt Coy C. Privette Also present were John Day, County Manager; Richard M. Koch, County Attorney; Pam Dubois, Deputy County Manager; Kay Honeycutt, Clerk to the Board and Lyndsay Hayes, Deputy Clerk to the Board. Call to Order Chairman White called the meeting to order at 3:34 p.m. Cold Water Volunteer Fire Department - Purchase of New 2008 Pierce Velocity Chassis Pumper Buster Blackwelder, Assistant Chief of Cold Water Volunteer Eire Department (CWVFD), presented information related to a request for the purchase of a new 2008 Pierce Velocity Chassis Pumper. He addressed the following: the requested truck will replace an aging 1991 pumper; the CWVFD will be securing the financing for this purchase; the CWVFD has scheduled a public hearing on this matter for November 10, 2008 at 7:30 p.m. to be held at the fire department; and the CWVFD is requesting the Board of Commissioners execute the Chief Elected Executive Officer's Approval form pursuant to Section 147 (f) of the Internal Revenue Code of 1986, as amended, and approve the incurrence by the fire department for an amount up to $415,000.00 for the purchase of the truck. Mr. Blackwelder also responded to questions from the Board. UPON MOTION of Commissioner Privette, seconded by Commissioner Mynatt and unanimously carried, the Board voted to place the Cold Water Volunteer Fire Department - Purchase of New 2008 Pierce Velocity Chassis Pumper on the November 17, 2008 Agenda as a Consent item. Tourism Authority - Presentation of Quarterly Report John Mills, Cabarrus County Convention and Visitors Bureau (CVB) Director of Finance and Administration, presented the Tourism Authority Quarterly Report which included the Budgeted Statement of Revenues and Expenditures for the CVB for the three months ending September 30, 2008 as follows: Year to Date Revenues: $401,978 Year to Date Expenses: $612,776 Revenues over Expenditures: ($210,798) The CVB's Statement of Financial Position as of September 30, 2008 (total liabilities and net assets) was $396,867.10. Mr. Mills identified the amount of fund balance that resides with the County as being $249,767.91 and responded to questions from the Board throughout the presentation. Note: Vice Chairman Juba arrived at 3:93 p.m. and was present for the remainder of the meeting. DeSales Wagster, Director of the Convention and Visitors Bureau (CVB), Terry Crawford, Tourism Authority Chair and Mr. Mills responded to questions from the Board. The following issues were addressed: the weakest months in hotel occupancy are December and January; the third lowest month in occupancy is February, followed by June and July. Ms. Wagster stated the best months for high occupancy levels are May and October; there is a decline in occupancy for the first time in five years; short-term and long-term occupancy; fund balance; etc. Tourism Authority - Budget Amendment (Shortfalls in Occupancy Tax Revenues - $145,000.00) Terry Crawford, Tourism Authority Chair, John Mills, Cabarrus County Convention and Visitors Bureau (CVB) Director of Finance and Administration, and DeSales Wagster, Director of the Convention and Visitors Bureau (CVB), presented a request for additional funding of $145,000.00 to address