BC 2007 05 07 Work Session - Laserfiche WebLink

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May 7, 2007 (Work Session) Page 352 UPON MOTION by Commissioner White, seconded by Vice Chairman Juba and unanimously carried, the Board voted to place the schedule of budget workshops and public hearings for the FY 2008 County Budget on the May 21, 2007 Agenda as a Consent item. New Northwest Area High School - Land Purchase & Installment Financing Pam Dubois, Deputy County Manager, reported earlier in the year the Cabarrus County Board of Education (BOE) requested the new Northwest area high school be fast tracked and thus far, $925,000.00 has been appropriated for architect, engineering and land option fees. She said the Cabarrus BOE is ready to purchase 65 acres for the high school; $9.1 million is needed prior to the issuance of COPS (Certificates of Participation) debt; the County will need to enter into an installment financing contract for $8.5 million, including closing costs and approval by this Board is required. She stated her intent to issue COPS in January 2008 when there is a construction contract and eliminate the installment financing. In closing, she reviewed the following actions to be taken by the Board: approve the land purchase of $4.7 million and adopt related budget amendment; authorize the County Manager and Deputy County Manager of Finance to proceed with the necessary steps to issue the installment financing as required by the Local Government Commission and to hold a public hearing on June 18, 2007. Ms. Dubois responded to questions from the Board and there was a general discussion on the use of General Obligation Bonds to fund the project. UPON MOTION by Commissioner Privette, seconded by Commissioner White and unanimously carried, the Board voted to place the request to purchase land for the new Northwest area high school with installment financing on the May 21, 2007 Agenda as a New Business item. Further, the Board scheduled a public hearing for June 18, 2007. of Accela ve Jonathan Marshall, Commerce Director, reported the Commerce Department identified a need for comprehensive software that would communicate between County's different divisions and between the cities. He reported $250,000.00 was budgeted and that the School of Government and the Information Technology (IT) Department pursued a request for information to identify companies that supply this software. Upon receipt of the information, he said proposals were requested from the most qualified suppliers. After the IT Department analyzed the four proposals received, he said the two most qualified companies were asked to provide demonstrations. He recommended the software from Accela Inc. be purchased for the following reasons: (1) Accela serves communities our size and larger; (2) the software meets the County's needs; and (3) the software meets the IT Department's technical specifications for on-line inspection scheduling and on-line permitting. He reported the upfront cost is $250,000.00, which is budgeted, but there are additional maintenance and training costs over the next four years. He proposed these fees be covered by a technology fee that would be a percentage of fees charged to the departments and paid for by the users. He also stated the IT Director's availability to respond to technical questions related to the software at the regular meeting. Finally, he asked if the Board would like to have a representative from Accela present to answer questions and demonstrate the software. Mr. Marshall responded to several questions from the Board on references, mobility, etc. UPON MOTION by Commissioner Mynatt, seconded by Commissioner White and unanimously carried, the Board voted to place the selection of Accela Inc. to provide a Comprehensive Permitting, Licensing and Inspections Package (CPLIP) on the May 21, 2007 Agenda as a New Business item. Further, the Board agreed that a software demonstration was not needed. of Adequate Public Facilities ~ Jonathan Marshall, Commerce Director, reviewed the following updates to the draft Adequate Public Facilities Ordinance (APFO): (1) references adopting the student generation rate and voluntary mitigation payment amounts annually in January of each year and (2) changes to reference the statutory authority and Annexation Session Law that allows Cabarrus County to extend the APFO amounts to the cities of Kannapolis and Concord. He pointed out the