BC 2006 04 03 WORK SESSION - Laserfiche WebLink

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April 3, 2006 - Agenda Work Session Page 552 There was general discussion on the repercussions of waiting until the total construction cost is known before securing the financing and the Board's past decision to utilize Certificates of Participation (COPS) to finance the jail construction project. Commissioner Privette stated projects of this magnitude should be presented to the voters to approve the use of General Obligation (GO) bonds. He said GO bonds have a cheaper interest rate and, in approving the project, the citizens would approve any additional property tax needed to cover the debt for that project. There was discussion about the GO bond proposal. Issues addressed included the following: (1) Bond referendum on the November election would create an eight -month proj ect delay; (2) Continued escalation of the cost of construction materials; (3) the amount of funds borrowed since 1999 without a vote of the people; and (4) Board's responsibility to handle the County's finances in a responsible manner. commissioner Freeman suggested Certificates of Participation be used to finance the Jail Annex and that the Board discuss the use of General Obligation bonds to finance the remainder of the project. Mr. Day explained the first stage of the financing package would be for the Annex and site work and the second stage would be the remainder of the project. He said the not-to-exceed amount included in the resolution would be for both parts of the project in order to avoid any further delays. UPON MOTION of Vice Chairman Juba, seconded by Commissioner Carpenter and unanimously carried, the Board agreed to place the Resolution authorizing the filing on an application for approval of a financing agreement on the April 17, 2006 Agenda as a New Business item. Furnishing and Equipment Option in Ware Bonsall Contract Kelly Sifford, Community Development Manager, reported the Law Enforcement Center/Jail project will require a great deal of furniture and equipment. She stated work should begin as soon as possible in planning those needs. She said Ware Bonsall Architects offers furniture and design services at a cost of $49,500.00 as an option to their original contract. Glenn Ware with Ware Bonsall Architects reported the built-in inmate furniture would be part of the construction package; however other areas will have movable pieces of equipment, chairs, tables, etc. He said the bulk of the equipment will be located in the Sheriff's office for workstations that are hard-wired into the electrical system. Mr. Ware explained the importance of coordinating the design and planning of the equipment and furniture with the building and electrical plans. Mr. Day stated the County could solicit proposals from other providers or exercise the interior design option in the contract with Ware Bonsall Architects. He said proposals could be received on April 17th and presented to the Board at its meeting on the 17th. UPON MOTION of Commissioner Carpenter, seconded by Vice Chairman Juba with Chairman Carruth, Vice Chairman Juba and Commissioner Carpenter voting for and Commissioners Freeman and Privette voting against, the Board agreed to place the furnishings and equipment programming for the Sheriff's Office and Detention Center on the April 17, 2006 Agenda as a New Business item. Proposals for those services received by April 17 from other providers will be considered at that meeting along with the Ware Bonsall contract option. Request by piedmont Preservation Foundation - Money Ear.marked for Demolition of the Cline and Propst Houses Janet Magaldi, President of piedmont Preservation Foundation (PPF) , requested funds that would have been spent for the demolition of the Cline and Propst houses be donated to PPF. She stated it was her understanding the demolition cost had been estimated at $16,000.00. Commissioner Carpenter reviewed actions taken by the Board in securing the houses for PPF and selling land to PPF for placement of the houses. Also, she stated the County had phased out donations to non-profit organizations over a five-year period. Commissioner Privette stated PPF saved the County $16,000.00 in demolition costs for the two houses.