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January 24, 2005 (Regular Meeting) Page 76 the County are each hereby authorized and directed to execute and deliver for and on behalf of the County any and all certificates, documents and other papers, including, without limitation, Letter(s) of Representations to Securities Depositories and agreements relating to investment of proceeds of the Bonds (including repurchase agreements), and to perform any and all acts they may deem necessary or appropriate in order to carry out the intent of this resolution and the matters herein authorized. Section 15. This resolution shall take effect upon its passage. Upon motion of Commissioner Privette, seconded by Commissioner Freeman, the foregoing resolution entitled: "RESOLUTION PROVIDING FOR THE ISSUANCE OF $50,000,000 SCHOOL BONDS, SERIES 2005" was passed by the following vote: Ayes: Commissioners Privette, Freeman and Juba, Vice Chairman Carruth and Chairman Carpenter. Noes: None. (G-5) Register of Deeds Contract Logan Systems Backfile Conversion Services Linda McAbee, Register of Deeds; requested approval of the Conversion Services Agreement with Logan Systems I lnc., to convert the Deed, Deed of Trust and Record Books dating back to June 1, 1983 to digital format. The project will be funded through the Register of Deeds Automation, Enhancement and Preservation Fund passed by the General Assembly in 2001. The project is to be completed within one year at a cost of $227,618.00 with payments of $75,872.67 deferred over three fiscal years (FY 2005, 2006 and 2007) . Mike Smith of Logan Systems, Inc., presented a brief overview of the backfile conversion project. He explained the project has the following two purposes: (1) Digitize all land records in paper format to coincide with the office's current computerized indexing database; and (2) Create an accurate disaster recovery system for these images. Mr. Day stated the backfile conversion project is an appropriate use of the Register of Deeds Automation, Enhancement and Preservation Funds. UPON MOTION of Commissioner Privette, seconded by Chairman Carpenter and unanimously carried, the Board approved the Conversion Services Agreement between Cabarrus County and Logan Systems, Inc. to provide conversion services to the Cabarrus County Register of Deeds and include these converted images into the public retrieval systems maintained by Logan Systems at a cost of $227,618.00, with payments of $75,872.67 to be deferred over the course of three fiscal years. Further, the Board authorized the County Manager to execute the contract, subject to attorney review. (G-6) 2005 Resolution Amending the Regular Meeting Schedule for Calendar Year Mr. Day reported that the Board had discussed the scheduling of regular work sessions during its recent retreat. He stated the purpose of the work sessions would be: (1) To fully discuss items prior to being asked to vote on the items; (2) To blend the American values of liberty, prosperity, community and equality into proposals that are more of a reflection of the community; and (3) To have more effective regular meetings. Mr. Day suggested the work sessions be held at 3:30 p.m. on the first Monday of each month with the exception of March, July and September. The Board will be at a meeting in Washington, DC in March and the first Monday in July and September is a holiday. UPON MOTiON of Vice Chairman Carruth, seconded by Commissioner Privette and unanimously carried, the Board adopted the following Resolution establishing an Agenda Work Session Schedule for calendar year 2005 with the meeting dates for March, July artd September to be determined at a later date. Resolution No. 2005-03 RESOLUTION AMENDING THE REGULAR MEETING SCHEDULE FOR CALENDAR YEAR 2005 WHEREAS, the Cabarrus County Board of Commissioners adopted a Resolution on December 6, 2004, establishing its regular meeting schedule for Calendar Year 2005; and WHEREAS, the Board wishes to amend its meeting schedule to establish a regular agebda work session each month to discuss future agenda items; and