BC 2005 09 01 RECESSED - Laserfiche WebLink

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september 1, 2005 - Recessed Meeting / Work Session Page 322 Ms. Dubois reported a meeting is planned with the underwriter on Friday to discuss the financing options for the Annex. She stated there is a potential for a ubridge loan" to reduce the financing costs. Additional information will be provided to the Board at a later date. Request for Proposals for Maintenance & custodial Services - Law Enforcement Center and Annex John Day, County Manager, proposed the possibility of contracting out the maintenance and custodial services for the Law Enforcement Center and Annex. He stated Keith and Keith Corrections currently provides these services in both Mecklenburg and Union counties. He asked for authorization to solicit proposals for these services. There was brief discussion about contracting the maintenance and custodial services, the need to contact other counties with new jails to see how they are handling those services and the possibility of including the Courthouse as part of the service contract. UPON MOTION of vice Chairman Carruth, seconded by Commissioner Privette and unanimously carried, the Board authorized the County Manager to solicit proposals for maintenance and custodial services for the Law Enforcement Center and Annex. construction Manager at Risk John Day, County Manager, reported the Board at its meeting on August 20 selected Turner Construction Company as the Construction Manager at Risk (CM at Risk) for the Sheriff's Office, Jail and Jail Annex project. He discussed the importance of having Turner on the job as quickly as possible for the site work and preconstruct ion process. Stating it will take a matter of weeks to finalize the CM at Risk Agreement, Mr. Day requested that the Board authorize the Chairman to execute the letter of Intent to Award Contract to Turner Construction Company and authorize funds to engage Turner for the preconstruction, site work, and construction billings in the interim at an hourly rate of $144.66 plus reimbursables, not to exceed $50,000.00. At the request of Commissioner Privette, the Clerk read the Board's motion of August 20th to hire Turner Construction company as the CM at Risk for the Jail and Law Enforcement Center project. It was noted that Commissioner Juba had asked to be recused from voting because of potential financial involvement. Commissioner Privette expressed reservations about hiring a CM at Risk for the Jail project. He also questioned Commissioner Juba's involvement in reviewing the CM at Risk proposals and her recusal from voting. He stated the County should not proceed with the CM at Risk proposal. There was lengthy discussion regarding the CM at Risk services. Issues addressed during discussion included the following: (1) Consensus by the Board at the May 2nd meeting for Commissioner Juba to assist staff in reviewing the CM at Risk proposals based on her business experience; (2) perception of the public versus conflict of interest; and (3) the source of an anonymous fax received by the County Manager's Office. At the request of Chairman Carpenter, Mr. Hartsell addressed the issue of conflict of interest. He stated the General Statutes do not deal with the term "conflict of interest" and read NCGS 14-234 (al (1) as follows: "No public officer or employee who is involved in making or administering a contract on behalf of the public agency may derive a direct benefit from the contract except as provided in this section or otherwise allowed by law." Mr. Hartsell said there is no conflict and there is no evidence of benefit from the contract being considered. Commissioner Juba read a prepared statement that identified the sequence of events of the interview process and the methodology used by the "selection team" to make a recommendation on the eM at Risk. She addressed the following items: (1) Emails that are being distributed in the community; (2l History of Juba Aluminum Products Company with the three companies that submitted a response to the Request for Qualifications; and (3) Consultation with the County Attorney and Frayda Bluesteim of the UNC Institute of Government regarding her decision not to vote. Commissioner Juba reported that Juba Aluminum is currently performing the glass work on the Mecklenburg County Courthouse directly for the owner, Mecklenburg County; and Turner is the CM at Risk on the project. Further, Commissioner Juba stated during her