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January 7, 2003 · Page 10 Resolution No. 2003-01 RESOLUTION AMENDING THE RULES OF PROCEDURE FOR THE CABARRUS COUNTY BOARD OF COUNTY COMMISSIONERS BE IT RESOLVED that the Rules of Procedure for the Board of County Commissioners adopted on September 20, 1999, is hereby amended as follows: V. Agenda Rule 9. Agenda. (a) The clerk to the board shall prepare the agenda for each regular, special, and emergency meeting. A request to have an item of business placed on the agenda for a regular meeting must be received'by 10:00 A.M.~.~"~ '=~,~, seven (7) working days prior to the meeting. Any board member, may, by a timely request, have an item placed on the agenda. (b) The agenda packet shall include the agenda document, any proposed ordinances or amendments to ordinances, and supporting documentation and background information relevant to items on the agenda. A copy of the agenda packet shall be delivered to each board member at least nincty ~ix (96) one hundred forty-four (144) hours before the meeting. Documents in the agenda packet, if not previously available for public inspection, shall become so when packets have been delivered to each board member or left at his or her usual dwelling. (c) The board may, by majority vote, add an item not on the agenda. Adopted this the 7tn day of January 2003. /s/ Robert M. Freeman Robert M. Freeman, Chairman Board of Commissioners ATTEST: /s/ Frankie F. Bonds Frankie F. Bonds, Clerk to the Board STAFF ATTORNEY VS. CONTRACT ATTORNEY Commissioner Privette reported that a number of counties and cities have in-house attorneys. He stated he had asked for a comparison of staff and contract attorneys. Mr. Cummings reviewed a comparison of salaries for attorneys as prepared by the Institute of Government along with a comparison chart of legal fees for nearby counties and the cities of Concord and Kannapolis. He stated that most counties have a combination of staff and contract legal representation. The legal fees for the County, excluding school capital project funds, for FY 2002 totaled $176,684.00. Mr. Hartsell stated that he does about 60 percent of the County's legal work that is done by his office. Other attorneys in his office do the remaining work, including contract review and real estate issues. There was discussion concerning the costs that would be associated with a full time staff attorney, including salary, benefits and administrative, secretarial or paralegal assistance. BUDGET ISSUES - FUND BALANCE RESERVE LEVEL Ms. Dubois reported that a reduction in the County's policy to maintain a reserve level of 15 percent would cause a reduction in the County's current AA bond rating. This would in turn impact the County's borrowing rates as well as the credit rating of every debt issue in the marketplace and also make the County's debt instruments difficult to sell in the future. COUNTY MANAGER POSITION There was brief discussion regarding the process to fill the County Manager position. Issues addressed by the Board included advertisement in publications for various professional organizations, the drafting of an advertisement, the submission of applications to the County Attorney and the Board's review of the applications that are received.