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June 3, 2002 Page 364 The Board of Commissioners for the County of Cabarrus met in recessed session in the Multipurpose Room at the Cabarrus County Governmental Center in Concord on Monday, June 3, 2002, at 6:00 p.m. Present - Chairman: Robert M. Freeman Vice Chairman: Robert Wo Carruth Commissioners: Arne L. Fennel Coy C. Privette Richard D. Suggs Also present were Mr. Frank W. Clifton, Jr., County Manager; Mr. John Day, Deputy County Manager for Operations; Ms. Pam Dubois, Assistant Finance Director; Ms. Cathie Straub, Budget Officer; and Mrs. Frankie F. Bonds, Clerk to the Board. Chairman Freeman called the meeting to order at 6:00 p.m. CommiSsioner Fennel gave the invocation. Chairman Freeman welcomed everyone to the budget work session. He commented on the State's withholding of reimbursement revenue to local governments and stressed the importance of every one working together to do the best that is possible for the citizens of Cabarrus County. Adoption of the Agenda UPON MOTION of Commissioner Privette, seconded by Commissioner Fennel and unanimously carried, the Board adopted the Agenda as submitted with the Rowan-Cabarrus Community College budget presentation to be heard first. FY 2003 Budget Review - Rowan-Cabarrus Community College Mr. Jerry Chandler, Vice. President of Operations for Rowan-Cabarrus Community College (RCCC), thanked the Board for its past support of RCCC and for the recommended 1.6 percent (CPI) increase in local operations funding for FY 2003. He discussed the reductions in State funding and how the college is dealing with the decrease in funding. FY 2003 Budget Review - Cabarrus County Schools The following members of the Cabarrus County Board of Education were present for the meeting: Grace Mynatt (Chair) and Members Liz Poole, Lynn Shue, Don Hoyle, Gary Hahn and Wayne Williams. Mr. Gene Jordan, Finance Director, was also present. Dr. Harold Winkler, Superintendent, was out of town at a seminar. Mr. Clifton introduced discussion concerning the School fundin9 that he has recommended in the proposed FY 2003 County budget. He stated the primary issue is the fact that he has tied approximately $2.3 million of the proposed School funding to the County's receipt of State reimbursement revenue. To guarantee a revenue source for that funding, Mr. Clifton indicated that an increase of two cents on the taX rate would be needed. He also discussed the continuing increase in debt service for the schools and the need to adjust the tax rate in FY 2004 to fund that debt service~ County School Board Chair Mynatt made a PowerPoint presentation concerning the FY 2003 Cabarrus County Schools budget. Ms. Mynatt addressed a number of issues during her presentation, including the following: (1) Increase in the ADM (Average Daily Membership) during the past seven years; (2) Success of the cooperative maintenance agreement between the two school systems; (3) Increase in school operating expense created by the opening of new schools; (4) Budget cuts of $700,000.00 made by the Board of Education during the budget process this school year; (5) Comparison of costs with other school systems for instructional supplies and equipment per pupil and comparison of administrator/per pupil ratio; (6) System average end of grade testing (K-8) for 2000-01 at 86 percent; (7) Required capital outlay items totaling $1,463,000.00; (8) Items funded by the local budget; (9) Action taken by the Schools in response to funding cuts, including a freeze on some positions and limited travel; and (10) Identification of possible cuts such as reorganization of staff, delay of programs, etc. Ms. Mynatt outlined the possible budget shortfall for Cabarrus County Schools as follows: