BC 2001 04 23 - Laserfiche WebLink

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74 City and CSA Use Fees. The CSA and the City will be allowed to use all Complex fields based on availability and as approved by the Committee and shall not be assessed any fee for such use. Preparation of Schedules. CSA and the City will present the Committee with a Master Schedule for their respective programs and will be primarily responsible for coordinating and scheduling all soccer programs with the Committee. CSA will present the Committee with a semi- annual Master Schedule for all CSA users within seven days following the final publication of all CSA league schedules for the Spring and Fall seasons. The City will also present the Committee with a Master Schedule for their soccer programs for all City and County participants and will be primarily responsible for coordinating and scheduling all City and County sponsored youth recreational soccer programs. The Committee will then publish a Complex Master Schedule for all Complex users, which will specify practice and game dates for the upcoming six- month period for all Complex fields, including the ten fields assigned to CSA and the City. The Committee must unanimously approve the Complex Master Schedule, including without limitation, all other organizations desiring to use the ten Priority Use Fields, such approval not to be unreasonably withheld. The City and CSA may allow other organizations to use their five Priority Fields as scheduling allows. However, in such event, the City and CSA shall bear sole and exclusive responsibility for such organization's use of the Complex in general and each entity does hereby indemnify and hold harmless any other party hereto against any liability, obligation, cost or expense of any kind or nature arising directly or indirectly from such organization's use of the Complex; including without limitation, bodily injury and death or property damage. COMPLEX OPERATING COMMITTEE The County Parks and Recreation Department (the "County Department"), the City Parks and Recreation Department (the "City Department") and CSA shall each appoint one member of each of these organizations or entities to the Committee. The Committee will recommend operational guidelines for the Complex and oversee the enforcement of such guidelines, including without limitation, the duties more fully set forth below: a) Overseeing Complex improvements and the establishment of the biannual Complex Master Schedule for use of the Complex by the City, CSA and the County. b) Establishment?of a Complex usage fee schedule to help recover related maintenance, utility, development and other expenses when the Complex is used by organizations other than those sponsored by the City, the County or CSA. All such fees and revenue shall belong to the County. c) Overseeing Equipment purchases. The City, County, CSA, the Committee, as well as any other volunteer youth athletic associations, other entities or individuals may purchase Equipment as needed for the Complex or for special events as such funds become available. However, all Equipment purchases for the Complex must be approved in writing and in advance by the Committee, which shall determine the appropriateness of the general appearance of the proposed purchase. However, the City and CSA shall remain solely and exclusively responsible for the proper installation, inspection, proper function, maintenance, repair, replacement and safety of any Equipment used on its respective Priority Fields. d) Conducting a quarterly audit of the Complex Priority Use time granted to CSA and the City. Inefficient use of allotted blocks of time, including without limitation, such occurrences as excessive periods of no play, major time periods on individual fields dominated by small numbers, unreasonable withholding of use from the general public or other groups, etc., may warrant a reduction in the Priority Use Commitment of any priority user in any given year, if there is sufficient demand for use of the Complex fields by other groups. e) Monitoring public use of Complex fields. The general public may be allowed to use the Complex as time permits in the' Complex Master Schedule and as authorized by the County staff at Frank Liske Park. The three U10 size Priority Complex fields will be the only Complex fields used for casual/open play, unless approved by the Committee. f) Future Development. The Committee will prepare a Capital Improvement Plan for future improvements for the Complex and present their recommendations to their respective governmental bodies. 'COUNTY PARKS AND RECREATION DEPARTMENT RESPONSIBILITIES The County Department staff at Frank Liske Park will keep and oversee compliance with the Complex Master Schedule approved by the Committee and will authorize and schedule casual/open play on the Complex's three U10 size fields, as the Complex Master Schedule allows.