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72 <br /> <br />the board may shorten or lengthen this as it sees fit. The motion <br />is not effective beyond the next regular election, in order to give <br />the new board a clean slate. <br /> <br />Rule 20. Renewal of Motion. <br /> <br />A defeated motion may not be renewed at the same meeting. <br /> <br />Rule 21. Withdrawal of Motion. <br /> <br />A motion may be withdrawn by the introducer any time before the chair puts the <br />motion to a vote. <br /> <br />Comment: PRO provides that once a motion has been stated by the <br />chair for debate, it cannot be withdrawn without the assembly's <br />consent--a procedure unnecessary for a small board. <br /> <br />Rule 22. Duty to Vote. <br /> <br />It is the duty of each member to vote unless excused by a majority vote <br />according to law. The board may excuse members from voting on matters involving <br />their own financial interest or official conduct. A member wishing to be excused <br />from voting shall so inform the chair, who shall take a vote of the remaining <br />members. A member who fails to vote, not having been excused, shall be recorded <br />as voting in the affirmative. <br /> <br />Comment: G.S. 153A-44 provides that board members have a duty to <br />vote, but does not state the remedy for failure to do so. Many <br />board record all members as voting yes on any matter put to a vote <br />unless the members audibly vote no. A few boards reverse the <br />presumption and record members as voting no unless they audibly vote <br />yes. <br /> <br />Rule 23. Prohibition of Secret Voting. <br /> <br />No vote may be taken by secret ballot. If the board decides to vote by written <br />ballot, each member shall sign his or her ballot and the minutes shall record <br />the vote of each member. These ballots shall be retained and made available for <br />public inspection until the minutes of that meeting have been approved, when <br />they may be destroyed. <br /> <br />Comment: See G.S. 143-318.13(b). <br /> <br />Rule 24. Action by Reference. <br /> <br />The board shall not deliberate, vote, or otherwise act on any matter by <br />reference to an agenda or document number unless copies of the agenda or <br />documents being referenced are available for public inspection at the meeting <br />and are so worded that people at the meeting can understand what is being <br />discussed or acted on. <br /> <br />Comment. See G.S, 143-318.13(c). <br /> <br />Rule 25. Introduction of Ordinances, Resolutions, and Orders. <br /> <br />A proposed ordinance shall be deemed introduced at the first meeting where it <br />is on the agenda, or added to the agenda by a majority vote of the board, <br />regardless of whether it is actually considered by the board, and its <br />introduction shall be recorded in the minutes. <br /> <br />Comment: G.S. 153A-45 provides that an ordinance may not be finally <br />adopted at the meeting where it is introduced except by unanimous <br />vote; the definition of introduction therefore is important because <br />it makes a difference in the number of votes required to adopt an <br />ordinance. No North Carolina Judicial decisions have addressed the <br />question of when an ordinance is considered to have been introduced. <br />This rule assumes that a measure is introduced when it has been <br />formally presented to the board through an agenda that has been <br />approved by the chair or by an item added to the agenda by a <br />majority vote of the board. An alternative would be to consider <br /> <br /> <br />