BC 1990 06 18 - Laserfiche WebLink

Home Browse Search

429 goods and services at the lowest possible price. The breaking-up of required quantities and groups of related items for the purpose of evading the bidding requirements is prohibited by North Carolina General Statute 143-133. The following purchases do not require a purchase order: -Advertising -Airline Tickets -Contracted Services -Copy Machine Bill -Dues and Subscriptions -Electricity -Equipment Rent -Garbage Pickup -Gasoline, Diesel Fuel -Insurance -Maintenance and Repair (unforseen or Maintenance Contracts) -Natural Gas -On-going utility charges including oil heat purchases -Postage -Professional Services -Revolving Accounts with the Approval of the County Manager -Social Services General Assistance and Public Assistance Programs -Telephone -Tires -Travel and Meetings -Uniform Rentals -Water -Purchases from State labs by the Health Department A purchase order should be used for the above items only if the department has a need for tracking historical data. If a purchase order is requested for an item or service that requires a contract, a copy of the completed contract must be attached to the purchase order requisition. LEASE-PURCHASE AGREEMENTS A lease of personal or real property with an option to purchase the property is subject to the laws and contracting requirements mentioned under FORMAL BIDS, INFORMAL BIDS, and LOW VALUE PURCHASES. The total estimated expenditure determines which of these types of purchases applies to the lease-purchase. Lease-purchase agreements as an option for financing are available for purchases of $100,000 or more only. For accounting purposes, lease-purchase agreements are recorded as purchases of fixed assets with the related incurring of debt. PURCHASE ORDER REOUISITION A purchase order requisition is a written notice to the County Managerts Office from a department or agency that the designated items or services are needed. To process a purchase order requisition, the following information must be shown: (example page 15) 1. Date of the request. 2. Vendor - Name of vendor with complete mailing address and zip code, if necessary. 3. Budget Account Number 4. Quantity 5. Description - Each item should be described separately. 6. Price - Prices should be listed for all items purchased. 7. Department for delivery 8. Authorization Each purchase order requisition must be approved by the department head, or the person designated the responsibility for approval, and should be signed on the "Authorized" line. It should be noted that if this authorization is delegated to someone other than the department head, the department head is still responsible for the purchase. After properly signing and filling out the purchase order requisition, submit the white copy to the County Manager°s Office.