AG 2017 12 18 - Laserfiche WebLink

Home Browse Search

POLICY FOR COMMUNITY USE OF CABARRUS COUNTY PUBLIC LIBRARY MEETING ROOMS Library meeting rooms are primarily used for Library programming and meetings of Library support groups and staff. Library activities take precedence in scheduling the meeting rooms. When the rooms are not in use for library -sponsored activities, they are available for community use. ROOM CAPACITY*: LIBRARY ROOM MAXIMUM CAPACITY Concord Ruth Coltrane Cannon Auditorium 120 Concord Small Meeting Room 22 Harrisburg Meeting Room 48 Kannapolis Meeting Room 81 Mt Pleasant Meeting Room 55 *Local fire codes and/or available seating prohibit any occupancy in excess of those stated above for seated events. An application form must be completed and submitted to the Library. Applications should be submitted no later than 1 month (28 days) prior to the event date. Rooms may be reserved no more than 90 days in advance. Reservations are made on a first-come, first-served basis. Events requiring multiple dates and/or recurring use must be approved by library administration. Library meeting rooms are available for civic, educational, cultural or other nonprofit -sponsored meetings. They are not available for strictly social purposes, fundraising, recruiting (non -career related), sales or solicitation, proselytizing, or politically affiliated events. The Library Director/Branch Manager may deny the use of library meeting rooms for violations of this rule, and/or upon determining the purpose of the event does not align with appropriate use. All meetings must be scheduled to begin during regular library hours and end at least 15 minutes before closing time, unless otherwise approved prior to the event. Failure to vacate on time, or to cancel an event without notice, will jeopardize the group's future use of a meeting room. Events in the library meeting rooms must not disrupt other uses of the library or disturb other library users. Parents attending an event in the meeting room may not leave children under the age of 10 unattended in the Library. No fees, including admission or donations, may be collected by any group other than Library support groups. Events sponsored by the Library or one of its support groups may allow sales by artists and writers. In publicizing a meeting to be held in a library meeting room, the sponsoring group must be clearly identified. Groups must not imply library sponsorship or endorsement of their program or organization in their publicity/marketing materials—including social media posts, printed materials, etc.—unless specifically cleared to do so in a collaborative or partnership event with the Library. Organizations using the meeting rooms are responsible for the cost necessary to repair any damage done to the meeting rooms or contents of the meeting rooms during the period of use. Organizations using the library meeting rooms may serve refreshments under the following conditions: • Refreshments are limited to non-alcoholic beverages and finger food. • The user is responsible for clean-up, including disposing of all unused food and beverages. • No remnants (i.e. stains, crumbs) of food/drink are left on library furniture, floors, or other surfaces. • Failure to follow these conditions may result in the organization being banned from using the library facilities in the future. Cabarrus County Government is a smoke free workplace. Smoking is not permitted in any library facility. Open flames, including candles, are also prohibited. Some audiovisual equipment is available for use. See the Application for details. The library will provide limited instructions on use of equipment, and users must provide an individual who is capable of operating equipment. Use of the piano at the Concord Library is limited to piano recitals organized by piano teachers and as part of approved library programs where use of the piano is an integral part of the event. The piano is tuned twice per year by the library. Piano teachers who wish for additional tunings must get approval from the Library Director, use the library's regular piano tuner and pay for the tuning themselves. The piano must remain plugged in at all times. Adopted by the Cabarrus County Public Library Board of Trustees 2-19-2014; rev 9-20-2012; rev 8-8-2017 Attachment number 2 \n F-9 Page 207