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CABARRUS COUNTY <br />BOARD OF COMMISSIONERS <br />REGULAR MEETING <br />AGENDA CATEGORY: <br />Consent Agenda <br />JUNE 18, 2018 <br />6:30 P.M. <br />SUBJECT: <br />Finance - Resolution Authorizing Cabarrus County to Engage in Electronic <br />Payments Under New Administrative Rules <br />BRIEF SUMMARY: <br />The North Carolina 2015 Legislature modified GS 159-28 (d2) to allow the <br />Local Government Commission (LGC) to adopt rules to address the <br />execution of the pre -audit and disbursement process related to electronic <br />transactions for local government units. The LGC addressed the <br />modification and the new pre -audit and disbursement rules became <br />effective on November 1, 2017 and notified Local Government <br />Units on March 12, 2018. The new guidance exists as part of the North <br />Carolina Administrative Code (20 NCAC 03.0409 and 20 NCAC 03.0410). <br />Cabarrus County can now be exempt from the pre -audit certificate and <br />disbursement certificate requirements on electronic transactions if the <br />requirements as detailed in the new administrative code rules are <br />followed. <br />There are several steps to take advantage of the new administrative code <br />rules for electronic transactions. The attached resolution satisfies <br />the initial step for electronic obligations and electronic payments. After <br />the resolution is adopted the Finance Director will then be authorized to <br />complete the remaining steps by updating the County's Purchasing Policy <br />to include the required procedures for electronic payments. <br />None of the rule changes exempt a unit of government from going <br />through the pre -audit process; the rules only exempt a unit from affixing <br />the certificate of pre -audit on electronic transactions. <br />F-7 Page 354 <br />